Staffing Operations Coordinator -Mount Sinai Hospital-Full Time-Days - Mount Sinai Health System
New York, NY
About the Job
Job Description
Job Title:Staffing Operations Coordinator-Mount Sinai Hospital-Full Time-Days
The Staffing Operations Coordinator is responsible for administrative services including schedules, reports, payroll, system orientation and overall human resource support for the Nursing Department. To provide specialized knowledge and facilitate maintenance of the Staffing Office’s computerized programs.
Assist with supervision of daily activities in the Staffing Office.
Qualifications
Education Requirements
HS/GED and 4 years of related health care experience, or Associate’s degree and 2 years; Bachelor's or Master’s Degree preferred in Healthcare Administration, Business Administration, Finance, Accounting, or related field.
Experience Requirements
Two years experience in position related to staffing/scheduling.
Responsibilities
Essential Duties and Responsibilities
1. Maintain accurate source data in Clairvia, input demographics of new hires & employee transferring into department as well as inter-site transfers.
2. Inputs daily scheduling changes based on sick calls, PTO/Holiday and shift changes for job codes under the department of nursing such as Nurse Leaders, Educators, Registered Professional Nurses, Patient Care Associates, Nursing Assistants and Business Associates.
3. Reviews schedules for accuracy based on job codes, FTEs and other criteria prior to posting. Ensures schedule postings are in accordance with union contract.
4. Assists the Supervisor and leadership in the preparation of time utilization analyses and reviews with Directors of Nursing and Nurse Managers to identify trends in staff scheduling and cost saving opportunities.
5. Assists in the preparation of time utilization reports as well as monthly orientation hours, monthly Constant Observation (CO) hours, monthly turnover and vacancy report, employee attendance reports, and reports as requested by management.
6. Generate monthly licensure expiration report, produce & mail letters monthly. Two weeks prior to month end provide status report to Nursing Education & Nurse Manager.
7. Update licensure information in Clairvia & file copy of registration in personnel file.
8. Monitors certification expiration & emails Payroll and Nursing Educations new certification.
9. Produce computerized monthly schedule in accordance with collective bargaining unit deadlines.
10. Creates reports for senior Nursing leadership and administration as directed by Management. Utilizes the staffing and scheduling system to produce regular and ad hoc reports.
11. Processes tuition reimbursements, maintains database of expenses paid & prepares annual expense report.
12. Processes continuing education reimbursement maintain database of expenses paid & prepare annual expense report.
13. Acts as resource person to Nursing Administration on program content and computer use.
14. Communicates with other departments regarding employee files.
15. Integrates data from various source reports to provide customized reports for Nursing Administration. Provides specific reports to Nursing Management as requested.
16. Participates in implementation of and becomes expert in new computerized programs for Nursing Administration.
17. Directs inquires, when necessary, to the appropriate department or individual for further information and action.
18. Maintains liaison with human resources, payroll and finance as needed.
19. Handles confidential interdisciplinary documentation.
20. Any Other Duties as required.
About Us
Strength Through Diversity
The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:
+ Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
+ Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
+ Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.
At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.
Explore more about this opportunity and how you can help us write a new chapter in our history!
“About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”
EOE Minorities/Women/Disabled/Veterans
Compensation Statement
Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65000 - $81675 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
Job Title:Staffing Operations Coordinator-Mount Sinai Hospital-Full Time-Days
The Staffing Operations Coordinator is responsible for administrative services including schedules, reports, payroll, system orientation and overall human resource support for the Nursing Department. To provide specialized knowledge and facilitate maintenance of the Staffing Office’s computerized programs.
Assist with supervision of daily activities in the Staffing Office.
Qualifications
Education Requirements
HS/GED and 4 years of related health care experience, or Associate’s degree and 2 years; Bachelor's or Master’s Degree preferred in Healthcare Administration, Business Administration, Finance, Accounting, or related field.
Experience Requirements
Two years experience in position related to staffing/scheduling.
Responsibilities
Essential Duties and Responsibilities
1. Maintain accurate source data in Clairvia, input demographics of new hires & employee transferring into department as well as inter-site transfers.
2. Inputs daily scheduling changes based on sick calls, PTO/Holiday and shift changes for job codes under the department of nursing such as Nurse Leaders, Educators, Registered Professional Nurses, Patient Care Associates, Nursing Assistants and Business Associates.
3. Reviews schedules for accuracy based on job codes, FTEs and other criteria prior to posting. Ensures schedule postings are in accordance with union contract.
4. Assists the Supervisor and leadership in the preparation of time utilization analyses and reviews with Directors of Nursing and Nurse Managers to identify trends in staff scheduling and cost saving opportunities.
5. Assists in the preparation of time utilization reports as well as monthly orientation hours, monthly Constant Observation (CO) hours, monthly turnover and vacancy report, employee attendance reports, and reports as requested by management.
6. Generate monthly licensure expiration report, produce & mail letters monthly. Two weeks prior to month end provide status report to Nursing Education & Nurse Manager.
7. Update licensure information in Clairvia & file copy of registration in personnel file.
8. Monitors certification expiration & emails Payroll and Nursing Educations new certification.
9. Produce computerized monthly schedule in accordance with collective bargaining unit deadlines.
10. Creates reports for senior Nursing leadership and administration as directed by Management. Utilizes the staffing and scheduling system to produce regular and ad hoc reports.
11. Processes tuition reimbursements, maintains database of expenses paid & prepares annual expense report.
12. Processes continuing education reimbursement maintain database of expenses paid & prepare annual expense report.
13. Acts as resource person to Nursing Administration on program content and computer use.
14. Communicates with other departments regarding employee files.
15. Integrates data from various source reports to provide customized reports for Nursing Administration. Provides specific reports to Nursing Management as requested.
16. Participates in implementation of and becomes expert in new computerized programs for Nursing Administration.
17. Directs inquires, when necessary, to the appropriate department or individual for further information and action.
18. Maintains liaison with human resources, payroll and finance as needed.
19. Handles confidential interdisciplinary documentation.
20. Any Other Duties as required.
About Us
Strength Through Diversity
The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:
+ Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
+ Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
+ Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.
At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.
Explore more about this opportunity and how you can help us write a new chapter in our history!
“About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”
EOE Minorities/Women/Disabled/Veterans
Compensation Statement
Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65000 - $81675 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
Source : Mount Sinai Health System
