STM Missions Coordinator - Adventures in Missions

STM Missions Advisor

Supervisor: Short-Term Missions Senior Manager

Classification: Salary (this position has a support raising requirement)


Summary of Job

The role of the Short Term Missions Advisor is to guide churches (primarily youth groups) in their journey of preparation to take a mission trip. Relationship management involves guiding churches through the journey of making a transaction, building a relationship and equipping them to become transformational in their approach to missions.

There are three major pieces to this role:

1. Sales and Mobilization: Responding to interest and ensuring a quality “fit” between the group and the ministry opportunity.

2. Setup: Encouraging our relationship with ministry partners, ensuring ministry schedules align with the ministry’s objectives, managing trip cost and managing related logistics (food, lodging and transportation).

3. Customer Service: Each church usually engages with Adventures first by applying to go on a mission trip. It’s your job to develop this relationship by encouraging them, anticipating their needs, ensuring quality and frequent communication, and the like. We want them to make a decision to go on a trip with Adventures each year! We also want to see them become a missional church focused on serving others locally and globally.

 Essential Duties and Responsibilities

• The Short Term Missions Advisor is responsible for the following ministerial duties:

  • Praying with participants and giving pastoral counsel in a way that is consistent with Adventures in Missions’ values and beliefs

  • Handle phone calls with churches, families, ministry partners and Project Leaders

  • Ensure quality communication of setup details between the Ministry Partners, Project Leaders and Group Leaders

  • Arrange visits with as many target Church Partners, Ministry Partners and Project Leaders

  • Seek to understand and meet the needs of Church Partners

  • Solve problems as they arise

  • Lead mission trips for the churches you manage. If not logistically possible, manage the Project Leader relationship with the Group Leader to make sure that all setup, ministry commitments are delivered on by the Project Leader during the trip and are consistent with Adventures values. 

  • Work with Project Leaders to ensure that field budgets are adhered to and project financial goals are met.

  • Follow-up communication with group leaders and project leaders to evaluate their experience, encourage and pray for them

  • Develop a team of ministry partners to complete the fundraising goal. (Amount to be determined) Through this process ministering to partners through prayer and teaching biblical truths is essential. (I Corinthians 9:14, Philippians 4:17) Training for this located at:  

Competencies Required

• Professing Christian with established record of high Christian character,  integrity, servant leadership, maturity, and a positive attitude 

• Character and Integrity –must have strong Christian moral principles, be trustworthy, honest, fair, and display the Fruit of the Spirit in both word and action

• Servant leadership – must lead as Christ did with humility, considering their needs above your own and making it your priority to improve those you serve

• Maturity –must be strong spiritually, responding appropriately with respect to the time and place of every situation

• Positive attitude – must always be willing to do your best with what is asked of you

• Understand and embrace the core values, culture, and ministry of Adventures in Missions.

• High value on relationship

• High value on accurate and prompt communication

• Ability to assess the needs of the group through a consultative approach and tailor the trip experience to meet those needs.

• Ability to work cross-functionally to deliver on all commitments to participants.

• Ability to manage details to deadlines.

• Knowledge of and ability to work within AIM’s internal systems (CM, MOBY).

• Strong communication skills (written/verbal), interpersonal skills, positive attitude, and the ability and desire to work and thrive in a collaborative environment that values participative leadership. 

• Demonstrates an ownership mentality regarding the groups and individuals they serve. Willing to do whatever it takes to ensure that participants have a great experience.

• The flexibility to meet shifting needs and willingness to work flexible hours.  Will do “whatever it takes”.