Strategic Executive Assistant at AI Startup - Bloom Talent

Bloom Talent is partnering with a mission-driven AI startup looking for a strategic Executive Assistant to support the Head of Engineering. This is a startup founded by multiple high profile entrepeneurs. The role involves heavy calendaring, scheduling and strategic projects, as well as some event management assistance to maximize leadership effectiveness.

Responsibilities:

• Manage calendars and ensure the leader's time is spent effectively and efficiently.
• Book travel arrangements.
• File expense reports.
• Make recommendations regarding their time management, prioritization, and delegation.
• Make sure your exec is prepared for upcoming meetings and events (e.g., help prepare slide decks, follow up on action items, etc.).
• Assist with email management and ensure important conversations and relationships are maintained.
• Work with ops team to help organize and executve on events.
• Work with recruiting team to coordinate interviews, make travel arrangements, and collect feedback from interviewers.
• Contribute to special projects across the company.

Requirements:

• Experience supporting executives and technical teams in a startup environment is a plus.
• Experience managing and organizing busy calendars.
• Experience leading projects from conception to completion.
• Experience working with Google Calendar, Gmail, Docs, Sheets, etc. and ability to learn new software quickly.
• Ability to anticipate needs and issues before they arise.
• Effective communication skills, both verbal and written.
• Experience juggling multiple projects without missing a beat.
• Ability to shift priorities at any given time.
• Enthusiasm about tech and AI.
• Ability to manage up.
• 2-4 years of relevant experience.

Compensation: 85-90k