Student Affairs Office Assistant - Utah State University

Overview:

The Staff Assistant provides essential administrative and operational support to the Vice President for Student Affairs (VPSA) at Utah State University (USU). Under the supervision of the Administrative Assistant, the Staff Assistant helps manage day-to-day office tasks, facilitates communication, and assists in coordinating key activities. This position ensures that the VPSA's office runs efficiently and supports student-centered initiatives across the university.

The role serves as a key point of contact between the VPSA's office and internal/external stakeholders, including students, faculty, and staff, and works closely with the Administrative Assistant to manage office operations.

Responsibilities:

EXAMPLES OF DUTIES:

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, memos, etc.
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Provide exceptional welcoming and general support to visitors
• Other duties as assigned

Responsibilities:

1. Welcomes students to the office.
2. Supports the Administrative Assistant as directed.
3. Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, calendar management, and other general duties as assigned.
4. Screens inquiries and requests; uses judgement and tact to prioritize schedules, calendars, and meetings.
5. Provides administrative support, including scheduling appointments, coordinating meetings/conferences, and maintaining/ordering office supplies.
6. Serves as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the department.
7. Composes various standard documents, correspondence and reports.
8. Prepares agendas, coordinates meetings, and transcribes meeting minutes.
9. Plans and executes events, including banquets, receptions, retreats, etc.
10. Performs other miscellaneous duties as assigned.

Qualifications:

Minimum Qualifications

• Two years of experience; or vocational/technical training/associate degree in an office or business field plus two years of related experience; or a bachelor's degree in a related field is required.

Knowledge, Skills, and Abilities

• Excellent customer service skills.
• Skilled with computer programs, including spreadsheets, relational databases, statistical packages, presentation software, and graphic packages.
• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Knowledge of USU programs, campus layout, and student involvement.

Required Documents:

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover letter to be typed/pasted at the end of your application  

**Document size may not exceed 10 MB.**

Advertised Salary:$20-$25 per hour, commensurate with experienceADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Programto support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023