Studio Administrator (Hybrid) - Perkins Eastman
Dallas, TX 75219
About the Job
Life at PE:
Perkins Eastman is a global design firm with expertise that covers all aspects of the built environment. With studios in 24 locations globally, we design for people, to enhance the human experience and leave a lasting and positive impact on people’s lives and the world we inhabit.
The Opportunity:
The role of the Studio Administrator is essential to maintaining a positive and mutually supportive culture within this creative Architectural Studio. This role is part of the Operations Team for the region and reports directly to the Regional Office Manager. The Studio Administrator represents the face of the office and needs to have a positive and upbeat personality and attitude. Our ideal candidate is a smart self-starter, who goes above and beyond to support and nurture our hard-working team.
Primary Responsibilities:
Office/Studio Operations:
- Create positive first impressions when greeting our guests and provide exceptional hospitality level services during their visits.
- Assist with local day-to-day operations, including general office filing, maintaining office supply inventory, and providing general tidying and upkeep of office space.
- Review/approve timesheets and expense reports in a timely fashion, as well as assisting Principals with compiling receipts and submitting expenses.
- Review/approve local vendor invoices (for routine, contracted services)
- Coordinate and schedule Studio Lunch and Learns for Continuing Education for technical staff.
- Coordinate and schedule vendor activities, equipment servicing, and other office maintenance contractors, such as cleaners, etc.
- Coordinate/plan office-wide staff events in conjunction with Regional Office Manager and the Managing Principal.
- Assists with travel arrangements and coordination with travel agent, as needed.
- Collaborate with local team, as well as company-wide IT team, to provide basic troubleshooting, including printer/toner issues, paper jams, setting up docking stations, etc.
- Provide remote support to the Austin office, assisting with office-related tasks as needed.
- Support Managing Principals, Project Managers, and Regional Office Manager, with additional tasks, as requested.
- Coordinate with Regional Office Manager and provide back-up support, as needed, to Region-Wide Operations Team
Project Management and Construction Administration Support:
- Under direction of the Project Manager, assist with prime agreements, work authorizations, master agreements, certificate of insurance, W-9’s, etc.
- Maintain records archiving and retention process, with input from project managers.
Facilities Management:
- With Regional Office Manager, liaison with building management (building access, concierge, office cleaning, maintenance/repair, etc.)
- Coordinate and facilitate with building management regarding events, fire drills, inspections, etc.
- Routinely compile a list of maintenance repairs and coordinate with Regional Office Manager for resolution.
Required Qualifications:
- Associate or bachelor’s degree required.
- 3 to 5 years of experience as Administrative Assistant, Office Administrator, or similar, for a small to medium size business entity; Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with InDesign is a plus.
- Excellent organizational, time management, and communication skills
- Ability to establish and enhance effective working relationships with co-workers.
- Be self-motivated with the ability to respond to issues of urgency, in a timely manner.
What We Offer:
- Robust medical, dental and vision coverage
- 401k Options
- PTO Hours
- Company Paid Holidays
- Life Insurance
- Pre-tax commuter benefits
- Professional Development
- Competitive salary
Compensation may vary based on the job level and your geographical work location.
Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.