Subrental Administrator - Production Resource Group Llc

Overview :PRG is the world’s leading provider of services and solutions in entertainment and live events. Every day, we turn the creative vision of our customers into production and technical reality, deepening their connection to their audiences. What sets us apart are our people. No other company in our industry has such a deep and diverse bench of talent, working across theatre, TV, film, music, corporate events, equipment rental and more. With over 250 patents and registered trademarks, PRG is defined by innovation. And through our network of 38 offices spanning five continents, we can deliver for our customers anywhere around the globe.Responsibilities:

The position will be responsible primarily for accurately maintaining subrental barcodes using our proprietary inventory systems. Must also interface with the local team as well as regional subrental coordinators and inventory control personnel on priorities of tasks, with an emphasis on keeping PO receipts and vendor orders clean.

 

This job function is also responsible for receipts and processing of routine shipments involving FedEx, common carrier, and special arrangement such as coordinating for local pick-up and delivery. This position requires customer service skills, accuracy, computer knowledge and clear communication skills. Some administrative work for the GM is also required as needed.

 

Essential functions

• Maintain accuracy of Ecodes, barcodes, and inventory systems as relates to processing equipment subrentals and also standard asset inventory control functions
• Assist with receiving and processing of CAPEX purchases
• Perform other duties as assigned
• Verifies and keeps records of incoming shipments
• Compares identifying information and counts of incoming shipments to verify information against packing lists or other information sources such as emails.
• Receives all items in REV, Fusion, and TEAM as needed each day.
• Responsible to inform every individual/department when items are received as needed.
• Responsible for delivering items to the departments
• Unpacks and examines incoming shipments, notes damages, and sends to purchaser.
• Responsible for verifying counts and barcoding new equipment.
• Weekly: Clean up any receiving discrepancies and/or problems
• Working knowledge of technical principles regarding operation and maintenance of Inventory
• Assist Operations and Shop staff with processing cycle counts
• Annually: Participate in General inventory.

Other Duties

• Ability to work flexible hours, including nights and weekends
• Availability to work overtime during peak seasons

Qualifications:

Knowledge, Skills, and Abilities

• Attention to detail and ability to multi-task are very important
• Positive, can-do attitude; willingness to learn
• Prior experience working with audio/visual and other media equipment

Competencies

• Work cooperatively within a team and with other departments
• Demonstrate effective communication and problem-solving skills
• Attention to Detail
• Self-Starting Ability
• Clear and concise verbal and written communication
• Staff training and development
• Provide calm and polite customer service
• Work successfully in a fast-paced multi-deadline environment
• Assume a high level of responsibility and autonomy
• Interact with co-workers from all levels of the organization in a variety of situations
• Strong work ethic, high standards for work product, honesty and integrity
• Maintains a calm demeanor in a stressful environment and adapts positively to changes in the work setting

Required education and experience

• 1-2 years administrative responsibilities
• 1-2 years in a motion picture equipment rental enviroment
• Computer literate
• High School Diploma
• MS Office Suite
• Inventory control systems desirable
• Entertainment industry experience preferred
• Fluency in English

Physical Demands

• Must be able to lift up to 50lbs
• Ability to spend up to 50% of work time standing or moving.
• Physical activities occasional use of hand tools, bending, stooping, lifting, carrying, walking and/or reaching regularly

EEO and Disclosure:

PRG is an Equal Opportunity Employer. PRG is a drug-free work environment, pre-employment testing will be required.

This is a safety sensitive position and will require pre-employment drug screening.

 

Production Resource Group LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 

 

PRG cares about the safety of our employees and applicants. PRG does not use chat rooms for job searches or communications. PRG will never request personal information via informal chat platforms or unsecure email. PRG will never ask for money or an exchange of money, banking or other personal information prior to an in-person interview. Be aware of potential scams while job seeking. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.