Supervisor Facility Management - CommonSpirit Health

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.

This position is responsible for supervising the engineering or facilities department, its physical assets, and staff members at a Critical Access hospital.  Responsibilities include but are not limited to directing the work of employees, conducting regular staff meetings, maintaining performance standards and records, planning the work, and evaluating employee performance.

This position may include any combination of the following scope of responsibility:

• Responsible for a Critical Access hospital where the Facility Director is located at another facility.
• Responsible for non-hospital properties (clinics, medical office buildings, etc.)

Duty to Support the Mission, Philosophy, and Values

The Supervisor, Facility Management carries out his/her duties by adhering to the highest standards of ethical and moral conduct, acts in the best interest of CommonSpirit Health and fully supports CommonSpirit Health’s Mission, Philosophy and Core Values.

Reporting Relationships

Reports directly to Director, Facility Management within National Real Estate Services and interfaces with the various people and teams across Divisions / Markets / Hospitals, as needed, for Facilities related initiatives and special projects as assigned.

Key Responsibilities

Operations:

• Management of the engineering or facilities department, and its staff members.  These responsibilities include but are not limited to directing the work of employees, conducting regular staff meetings, maintaining performance standards and records, planning the work, and evaluating employee performance.
• Assists in the selection and on boarding of new employees, training and development and performance management of staff, coordinating vacation, sick days etc.
• Achieves financial performance of department by  managing to all expense budgets and cost containment targets, ensuring that expenditure authority and level are adhered to, and appropriately authorizing and forwarding, in a timely manner, all appropriate PO’s, invoices and financial details to the appropriate sources.
• Accomplishes budgets, verifies, and assures appropriate use of staff, materials, supplies and vendors.
• Maintains current records of all maintenance procedures.
• Maintains Preventative and Corrective Maintenance completion rate at or above program targets.

Other duties:

• Assists in the completion of the annual PQE.  Assists Director, Facility Management and all other groups to maintain regulatory compliance accreditation readiness.
• Foster and maintain positive working relationships with Director, Facility Management, senior hospital administration, and all other constituents and customers.
• Provides professional team and personal growth that meets the needs of the customer and employees.
• Networks with peers to build positive inter-department relationships, gain innovative ideas and sourcing of information.
• Leads implementation of continuous improvement initiatives that support operational excellence, financial stewardship, and national programs.
• Accomplishes smooth and timely communication and reporting.
• Actively participates in construction related activities as required
• Other duties as assigned

• High School Diploma Required
• Associates Degree or Technical Certification with an emphasis on Business, Architecture, Engineering and/or Construction preferred.
• Minimum of 2 years of experience in hospital maintenance/medical equipment operations management.
• Professional Designation, Licensure, certification preferred. i.e. (CHFM, CHC, PE)
• Construction experience preferred.
• Must demonstrate financial and operational management skills.
• Blueprint reading, building codes, N.F.P.A., O.S.H.A., The Joint Commission EOC requirements, policy and procedure development and implementation.
• Effective written and verbal communication skills

Key Skills, Knowledge, & Abilities

• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to a variety of analytical support requests.
• Ability to solve practical problems and deal with variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to prepare, analyze and present budgets, detailed financial and business case studies.
• Computer Skills: MS Office, Outlook, and Relational Databases.
• Working knowledge of codes and standards.  These include but may not be limited to those that regulate the healthcare industry.

Travel between Divisions / Markets / Hospitals approximately 10%.

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