Supervisory Administrative Support Assistant - Veterans Affairs, Veterans Health Administration

Summary The Supervisory Administrative Support Assistant will serve as the administrative manager for the Program Manager, Community Care Programs at VA Puget Sound Health Care System at the American Lake Campus in Tacoma, WA. Responsibilities Evaluate and monitor administrative activities for the specialty section and makes recommendations for improvements. Evaluate, process, and/or make recommendations for effective budget changes. Conduct reviews to address systems issues which arise in the normal operation of the section or that arise at the time of developments or changes in the section. Prepare data for suspense reports, including costs of care in each program, average daily census, and auditing data related to payment processes. Maintain the sections/departments historical and projected workload data for tracking and planning purposes. Provide the bridge between the technical knowledge and clinical coordinators with fund control point management and budgeting, forecasting, and fund management activities. Coordinate the acquisition of supplies and equipment for the assigned section and the equipment inventory of all property assigned to the sections including completing the equipment inventory list, preparation of equipment turn-ins, accounting for lost equipment and notifying the Administrative Officer of any future equipment needs. Serve as the point of contact for the section for specialty specific information, reports completion data pulls, controlled correspondence, and local VISN, or national suspense items. Plan the work to be accomplished by subordinates by setting and adjusting short-term priorities and prepares schedules for completion of work. Identify developmental training needs of the employees and providing or arranging for the needed development and training. Ensure that staff is aware of the availability of Career Development Counselors through the Center for Education and Development and puts a system in place to notify staff of education and training opportunities. Other duties may be assigned. Work Schedule: Monday to Friday, 8:00am-4:30pm Telework: Ad-hoc. VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Supervisory Administrative Support Assistant/PD408030 Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 10/07/2024. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-8 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: ability to manage administrative resources in an organization, including budget management, contract procurement, Human Resources, and space/capital equipment management; apply basic budget and accounting principles and techniques; use analytical tools and techniques to gather, analyze, and report and/or present information in a cohesive and relevant format; develop new or modified administrative or clinical programs, work methods, management processes, guidelines and procedures, and the ability to communicate in oral and written form in order to prepare and present recommendations and solutions regarding complex issues. OR, Education: Applicants may substitute education for the required experience. As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. Two full years of graduate education or a master's degree meets the requirements for GS-9. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information "Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act." This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.