Supplier Administrator - State of Indiana
Indianapolis, IN
About the Job
Supplier Administrator
Date Posted: Nov 1, 2024
Requisition ID: 451350
Location:
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the State Comptroller's Office:
The mission of the State Comptroller’s Office is to carry out the constitutional responsibilities of the Comptroller by: Informing the public about the Indiana State government’s finances; Maintaining the State’s financial records and reports and paying the State’s bills and employees accurately and efficiently; Taking a leadership role in the development of the State’s financial policy; Upholding the public’s trust and confidence by ensuring that Hoosier’s tax dollars are accounted for and spent transparently; Serving as a check and balance within the executive branch to sustain accountability among state and local governmental entities and; Providing quality customer service to all who conduct business with the State of Indiana.
Role Overview:
Incumbent serves as a Supplier Administrator for the Office of State Comptroller, responsible for processing supplier forms, payment bounce backs, and maintaining accurate Internal Revenue Service (IRS) withholding reporting for the state.
Salary Statement:
The salary for this position traditionally starts at $49,114.00 but may be commensurate with education or work experience.
A Day in the Life:
+ Verify, add, and update state supplier forms
+ Create and disperse Internal Revenue Service (IRS) B-Notices and 1099 reporting forms
+ Maintain accurate withholding reporting for state suppliers, including real estate transactions and settlements with multiple parties
+ Analyze and process state & federal levy interceptions
+ Serve as communication liaison with state agencies and supplier representatives
+ Provide agency guidance on supplier matters, including withholding guidance
+ Payment inquiry research
+ Filing, storing, and retrieving accounts payable, payroll, and settlement records
+ Mail processing
+ Perform related duties as assigned
What You'll Need for Success:
+ High school diploma or equivalent required plus one year of related professional experience required
+ Accreditation in 1099 reporting preferred – Must receive the Institute of Finance & Management Payment Reporting (1099) Specialist Certification required within the first year of employment
+ Exceptional customer service to internal and external customers is required
+ Strong written and verbal communication skills needed
+ Ability to analyze documents and scenarios and make appropriate decisions based upon policy, procedure, written and verbal guidelines
+ Light lifting required (up to 40 pounds)
+ Familiarity with the following systems is preferred but not required:
+ PeopleSoft Financials (Suppliers)
+ PeopleSoft Financials (Accounts Payable)
+ PeopleSoft Financials (eProcurement)
+ Microsoft Office, including Excel, Word, and Outlook
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
+ Three (3) medical plan options (including RX coverage) as well as vision and dental plans
+ Wellness Rewards Program: Complete wellness activities to earn gift card rewards
+ Health savings account, which includes bi-weekly state contribution
+ Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
+ Deferred compensation 457B account (similar to 401k plan) with employer match
+ Two (2) fully-funded pension plan options
+ A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
+ 150 hours of paid new parent leave
+ Up to 15 hours of paid community service leave
+ Combined 180 hours of paid vacation, personal, and sick leave time off
+ 12 paid holidays, 14 on election years
+ Education Reimbursement Program
+ Group life insurance
+ Referral Bonus program
+ Employee assistance program that allows for covered behavioral health visits
+ Qualified employer for the Public Service Loan Forgiveness Program
+ Free Parking for most positions
+ Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.
Date Posted: Nov 1, 2024
Requisition ID: 451350
Location:
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the State Comptroller's Office:
The mission of the State Comptroller’s Office is to carry out the constitutional responsibilities of the Comptroller by: Informing the public about the Indiana State government’s finances; Maintaining the State’s financial records and reports and paying the State’s bills and employees accurately and efficiently; Taking a leadership role in the development of the State’s financial policy; Upholding the public’s trust and confidence by ensuring that Hoosier’s tax dollars are accounted for and spent transparently; Serving as a check and balance within the executive branch to sustain accountability among state and local governmental entities and; Providing quality customer service to all who conduct business with the State of Indiana.
Role Overview:
Incumbent serves as a Supplier Administrator for the Office of State Comptroller, responsible for processing supplier forms, payment bounce backs, and maintaining accurate Internal Revenue Service (IRS) withholding reporting for the state.
Salary Statement:
The salary for this position traditionally starts at $49,114.00 but may be commensurate with education or work experience.
A Day in the Life:
+ Verify, add, and update state supplier forms
+ Create and disperse Internal Revenue Service (IRS) B-Notices and 1099 reporting forms
+ Maintain accurate withholding reporting for state suppliers, including real estate transactions and settlements with multiple parties
+ Analyze and process state & federal levy interceptions
+ Serve as communication liaison with state agencies and supplier representatives
+ Provide agency guidance on supplier matters, including withholding guidance
+ Payment inquiry research
+ Filing, storing, and retrieving accounts payable, payroll, and settlement records
+ Mail processing
+ Perform related duties as assigned
What You'll Need for Success:
+ High school diploma or equivalent required plus one year of related professional experience required
+ Accreditation in 1099 reporting preferred – Must receive the Institute of Finance & Management Payment Reporting (1099) Specialist Certification required within the first year of employment
+ Exceptional customer service to internal and external customers is required
+ Strong written and verbal communication skills needed
+ Ability to analyze documents and scenarios and make appropriate decisions based upon policy, procedure, written and verbal guidelines
+ Light lifting required (up to 40 pounds)
+ Familiarity with the following systems is preferred but not required:
+ PeopleSoft Financials (Suppliers)
+ PeopleSoft Financials (Accounts Payable)
+ PeopleSoft Financials (eProcurement)
+ Microsoft Office, including Excel, Word, and Outlook
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
+ Three (3) medical plan options (including RX coverage) as well as vision and dental plans
+ Wellness Rewards Program: Complete wellness activities to earn gift card rewards
+ Health savings account, which includes bi-weekly state contribution
+ Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
+ Deferred compensation 457B account (similar to 401k plan) with employer match
+ Two (2) fully-funded pension plan options
+ A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
+ 150 hours of paid new parent leave
+ Up to 15 hours of paid community service leave
+ Combined 180 hours of paid vacation, personal, and sick leave time off
+ 12 paid holidays, 14 on election years
+ Education Reimbursement Program
+ Group life insurance
+ Referral Bonus program
+ Employee assistance program that allows for covered behavioral health visits
+ Qualified employer for the Public Service Loan Forgiveness Program
+ Free Parking for most positions
+ Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.
Source : State of Indiana
