Supply Analyst Jr - Bering Straits Native Corporation (BSNC)

Visit our website at www.beringstraits.com to apply!

Equal Opportunity Employer/Veterans/Disabled

SUMMARY

Bering Straits Professional Services, LLC (BSPS), a subsidiary of Bering Straits Native Corporation, is currently seeking a qualified Supply Analyst Sr. for the Defense Health Agency (DHA), National Capitol Region (NCR). This position will support one of the largest DHA networks and other health professionals in optimizing the health and wellness of populations.  Through appropriate, effective, and efficient healthcare practices and service delivery this position will provide program management support through the analysis of DHN-NCR Network priorities and programs.

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

• Synchronize requirements planning for MTFs within the DHN NCR. Provide oversight of Prime Vendor Program for MTFs within the NCR. Assess strategic sourcing targets, Medical Materiel Catalogue, electronic catalogue, and other recommended ecommerce solution for materiel sourcing.

• Monitor GPC spend and compliance with Enterprise goals for reduction. Monitor procedure to acquire, receive, warehouse, issue, distribute, and dispose of supplies and materiel for MTFs.

• Monitor and ensure strategic sourcing and standardization initiatives are implemented and complied with by NCR MTFs and other ecommerce solutions. Implement an effective compliance plan for standardization and waiver/exception program to support MTFs. Assess MTF compliance with standardization goals/objectives.

• Implement and evaluate reporting requirements for MTFs with continuous monitoring and training in bi-weekly Supply Chain Meetings. Ensure MTF compliance with statutory and regulatory standards (FDA/ DEA). Implement demand driven stock inventories at MTFs.

• Ensure business processes are in place for environmental protection of stocks in storage/in- transit to prevent deterioration and maintain clinical efficacy. Coordinate with MTFs to ensure appropriate receipt and closure in DMLSSs all financial transaction. Ensures compliance with DHA MEDLOG Assessment Checklist.

• Manage/oversee program directives for (DMLSS/Logi-Cole) governance and administrative management. Establish system access controls for MTFs within the NCR. Establish and monitor MTF performance metrics with Enterprise objectives for materiel standardization, acquisition and strategic sourcing, data quality, and joint readiness.

• Provide technical oversight and ensure compliance with functional DMLSS module usage to support MTFs. Oversee MTF system FISCAM compliance.

• Communicate and provide guidance for system changes and data updates to MTFs as directed by DHA HQ.

• Manage/oversee logistics systems training requirements for MTF staff. Coordinate system application problems with MHS Help desk. Serve as Representative for system architecture and applications, business analysis, and audit compliance, etc.

• Ensures all documentation is available for command audits, command reviews and inspections.

• Conduct analytical studies for supplies across the DHN-NCR. Identify and assess gaps in current supply chain and implement process improvement to support MTFs. Analyze results and evaluate performance of MTFs relative to measures and benchmarks. Leverage data to support MTFs in improving supply chain efficiency and quality of patient care. Support MTFs to identify and implement opportunities to realize savings and reduce waste and unwarranted variations. Optimize use of ecommerce and medical materiel catalogue for MTFs. Identify requirements for standardization and savings across MTFs within the NCR. Analyze data to right size supplies and equipment for patient care, and MEDCOI/MHS Genesis ongoing wave implementation for MTFs.

• Develops, writes, and updates SOPs as required.
• Compiles periodic and monthly status reports on department budget, contracts, supplies and equipment information, and required staff training.

• Prepares briefings, compile briefing notes, and ensures RFIs are completed.
• Participates in evaluating and reviewing organizations, programs, activities, and functions to assess compliance with laws, regulations, and contract provisions; effectiveness of internal controls; and the efficiency, and effectiveness of operating programs.

• Identifies deficiencies, solves problems, and makes recommendations to optimize balance between program requirements. Performs fact finding and data gathering activities in the performance of the evaluation. These activities include conducting or participating in interviews of agency employees; conducting surety and management control related inspections; and gathering results/data from previous reviews or inspections, and ensures MTF compliance with DHA Medical logistics regulations, Logistics Management Indicators, and associated checklists.

• Maintains audible files on related data and applies analytical methods to the available files to determine trends, patterns, and irregularities, researching applicable Standard Operating Procedures (SOP’s), directives, regulations, and laws that pertain to the activity or program being evaluated.

• Assesses current practices; and recommends program or procedural changes in subject matter areas being reviewed or evaluated.

• Revises, compiles, and develops specific operational plans, briefings, and requirements from review of program guidance, requirements, safety applications, and inspections.

• Develops, prepares, and monitors execution of said plans and programs. Develops schedules for conducting systematic reviews and evaluations of program activities.

• Designs schedules which ensure that reviews and subsequent evaluation made of operating procedures and practices and other pertinent actions taken by supporting organizations, including safety, security, accountability and reliability of systems and personnel, are in full compliance with program requirements. Participates with and provides technical consultation at all levels regarding the adequacy, efficiency, effectiveness, and reliability of personnel and equipment for various program operations. Assist with appropriate training manuals to assure continuity of operations across technical support teams (Note: this is limited to on-site training that can be provided by incumbent Government or Contractor staff and does not include specialized training courses provided by manufacturers, software developers, and component providers)

• Prepare and maintain a logistics database all required DHA MED Log information logistics and management reports.

• Facilitate meetings, prepare briefings, and ensure all logistics task and requirement are met.

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required (Minimum Necessary) Qualifications (applies to both this section and KSAO’s)

• Bachelor of Science Information Technology, Business and Logistics, related experience
• 5 - 10 years’ experience in working within the medical supply chain functional areas such as business operations and risk, supply, healthcare technology and Cyber, environmental services, troubleshooting, issue resolution, compliance with required DHA applicable regulations and procedures, running DMLSS Logistics Systems, and ensuring FISCAM compliance.

• Shall be able to fluently read, write, speak, and fluently understand English.
• Must be computer literate and possess the ability to learn new simulations software easily.
• Be a U.S Citizen.

Knowledge, Skills, Abilities, and Other Characteristics

• Work requires knowledge of DMLSS, LogiCole, and MHS Genesis and procedures to assist with coordinating medical supply chain business processes.

• Knowledge of medical terminology, simulation and integrating technology and ability or aptitude to learn and understand required integration software and support training of participant MTFs and generate useful recommendations.

• Must be able to communicate both verbally and in writing.
• Must possess the ability to multi-task and work in an environment with constant interruptions  and reorganization.

• High level writing, facilitation, problem solving, analytic, and briefing preparation communications/briefing skills, and minute taking skills, and other duties as assigned.

• System applications knowledge of all medical logistics operating systems, applications, and tools.

NECESSARY PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS

• This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. 

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.

SUPERVISORY RESPONSIBILITIES

• No supervisory responsibilities.

ADDITIONAL QUALIFYING FACTORS

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.

Shareholder Preference.  BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

Equal Opportunity Employer/Veterans/Disabled

We participate in the E-Verify Employment Verification Program. We are a drug free workplace.