Supply Chain Analyst-Vendor Onboarding - University of Maryland Medical System

The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state's future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System's anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.

Under general supervision, responsible for the management and maintenance of UMMS Supply Chain Management ERP system and coordination of applications and tools. The incumbent will be involved in all aspect of Supply Chain information systems to include Item Master, Sourcing and Contracting and reporting solutions. This role will also provide internal customers with the best possible solutions to utilize the ERP system, identify potential process improvements, troubleshoot problems, supply chain reporting, provide user training and support.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Maintain and manage the Sourcing and Contracting module in McKesson HEMM and Lawson ERP system using a comprehensive disciplined approach. Review and update process flow for standardization and efficiency, producing data integrity for the system in accordance with established policies and procedure.
2. Creates and maintains multiple operational reporting tools and dashboard in Cognos and Tableau. Provides analytical support of actual results against established goals and feasibility of proposed business strategies.
3. Monitor the invoice discrepancy report and resolves issues in a timely and efficient manner and effectively communicates results to affected parties.
4. Support efforts to maintain accurate item master data. Extract data and provide analysis of master and transactional data.
5. Investigate and resolve daily EDI exceptions and errors. Work closely with vendors and GHX to improve existing integrations and implement new integration.
6. Conduct meetings in conjunction with the Corporate Manager regarding expiring contracts, contract compliance and contract price discrepancies.
7. Train users on self-service BI tools and reports, primarily Cognos and Tableau.
8. Manage contract upload/update to ensure data accuracy and contract alignment. Monitor and review price change notification to ensure pricing accuracy.
9. Responsible for the preparation and analysis of key business metrics, performance against targets and how it affects supply chain initiatives. Maintain databases and develop weekly/monthly metrics report.
10. Conduct regular audits to ensure data integrity, identifies issues, analyze multiple data sources and information and recommends changes to management.
11. Prioritize and completes work within scheduled hours to meet department needs and adhere to deadlines and time constraints as necessary.
12. Serves as a resource to all supply chain teams to provide requested data to identify opportunities and cost associated with decisions.
13. Perform all other tasks as assigned

Education and Experience

1. Bachelor’s degree in Finance, Accounting or a related field is required. MBA, CPA or Master’s degree in Finance preferred.
2. One year applicable experience is required. Healthcare-related finance background and experience with contracting or purchasing is preferred.
3. Advanced skills in Microsoft Excel and Access required. Previous work experience using Tableau and writing queries and macros required.

Knowledge, Skills and Abilities

1. Ability to judge the level of confidentiality of information and activities involved with on a regular workday basis, and exhibit integrity in use of dissemination of such information.
2. Ability to work independently to meet with various levels of management throughout the UMMS organization.
3. Advanced level of proficiency in MS (Access and Excel) to create queries, macros and combine multiple functions is required.
4. Working knowledge of data extraction from multiple sources and analysis.
5. Highly effective verbal and written communication skills are necessary in dealing with a variety of healthcare and finance professionals including senior management staff.
6. Ability to assess and evaluate complex financial data via use of computer analysis.
7. Proficient organization and problem-solving skills are required to develop/implement efficient work processes. Ability to work effectively in a stressful work environment.
8. Ability to maintain knowledge on the developments/changes in the field and applicable regulations and procedures affecting finance, purchasing and regulatory practices.

Required Physical and Environmental Demands

1. Works in a standard office environment.
2. Travel to various UMMS locations and facilities may be required.

This position has the option to be remote.