Supply Chain Assistant - Virtual Company
St Louis, MO 63130
About the Job
1. SAP Receiving - Check PO, supplier invoice and warehouse receiver to ensure there is a 3 way match. Confirm from the purchase order, supplier, and warehouse that what is received is accurate. Match the warehouse physical receiving form to PO to make sure we received what was ordered. Request supporting documentation for receiving. Also, verify the values to ensure suppliers are charging correctly and enter info into SAP. Create the goods receipt and alert customer service to let them know product is ready to ship. Depending on the amount of product bringing in, complete 5-10 per week. |
2. Freight claims - Process freight claims identified during the receiving process. Receive material in blocked stock, confirm the warehouse to reject if possible or to block it as well and file the claim with shipping company. Follow up on the process until payment is received and a confirmation is received that the claim is successful, process claim an update information in system. If not successful, dispose of the material. |
3. Disposal of damaged goods- Once every 6 months-1year, gather the info of all the materials that need to be disposed of (Disposal list) and contact disposal company when approved. Once they confirm the disposal is done, scrap the materials in SAP. |
4. Daily communications with other departments- Communicate with internal/external teams, e.g.: Customer service, buyers, 3-5 freight companies, 4 warehouses. |
5. Update tracker - Take the lead after a PO is sent and confirmed so it can be tracked until it's delivered and received. Update PO status (Confirmed-Scheduled-ETD-ETA-Received-Processed). Ensures that everyone knows the status of open POs. |
6. Update the Certificates of analysis- Makes sure all of the C of A’s are received and loaded in the site so Customer Service can retrieve them. |
7. Inventory Reconcile - Assists in resolving inventory discrepancy. Identify incorrect PGI or Identify and isolate a receiver that was entered in SAP incorrectly. |
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.