Operations Coordinator

I Dream PCS Mission

I Dream PCS co-designs purposeful, self-directed learning with children and families, so they have voice and choice on the path to discovering and pursuing their dreams.

Essential Mindsets

• You are all about I Dream's Mission 

When you read the I Dream PCS mission, your eyes light up and you smile on the inside. Our website speaks to you and you know you want to be a part of making this school a reality for children. You can see it. Our mission and vision align with your beliefs and passion.

• You embody a whatever-it-takes attitude 

You believe creating and implementing clear and consistent systems and policies are required to efficiently and effectively run the business of school. And no matter what it takes, you will work collaboratively to resolve the issue at hand.  

• You work with others positively and productively

You can easily work alone, but you recognize how important and fun it is to be a positive and productive member of a team. You have excellent interpersonal communication skills. People want to work with you.

Position Overview

The Operations Coordinator is an integral member of the I Dream Team. You will partner directly with our families, visitors, and contractors. As such, you will be comfortable working with different audiences, multi-tasking, prioritizing, de-escalating, and everything in between. You are a quick learner, take initiative, love problem solving and figuring things out independently and as part of a team, and enjoy true collaboration. At the end of the day, you are willing to do what it takes to get the job done.

Generally, the Operations Coordinator plays a focused role in the day to day operations of the school, reporting directly to the Director of Operations. Together, these two positions make up the operations team tasked with ensuring our coaches have what they need to lead their classrooms and our learners have what they need to be successful in those classrooms.

Responsibilities

• Office Management
  • Manages primary phone and email communications
  • Coordinates learner transportation- OSSE, smartrip, fieldwork
  • Primary point of contact for all activities between nurse and school 
  • Manages office supplies ordering and budget
  • Attendance lead and primary point of contact, internally and externally of I Dream PCS

• Registrar and Enrollment 
  • Collaborates with Family Engagement Coordinator on Outreach and Enrollment strategy to ensure streamlined project management for enrollment actions
  • Manages and coordinates registration for new and returning learners, including the organized collection of all required enrollment documents
  • Leads the annual enrollment audit
  • Processes information requests from all school stakeholders, including families and external agencies
  • Any other duties as assigned or that come up regarding this area

• Lead for day-to-day operations programming
  • Leads all aspects of the school food program, including but not limited to vendor management, kitchen management, general compliance and reporting, meal delivery, and other related duties
  • Leads learner technology management, including but not limited to inventory tracking, warranty claims, classroom technology management training and organization
  • Oversees management of the student information system (eSchools Plus) to ensure accuracy, including all data management and backend functions throughout the year as well as beginning of year and end of year processes
  • Works with the school custodian to address facilities issues as they arise

• Community
  • Assists and/or leads logistics and preparations for school events and activities.
  • Participates in all necessary duties for the successful and orderly functioning of the school (hallway supervision, arrival/departure transitions, lunch/recess, and participation in field trips, supporting learners) and other such duties as assigned
  • Serves as a full-time and engaged member of the school staff, including collaborating with school staff, towards fulfilling I Dream's mission to our learners
  • Fulfills other duties as assigned 

Core Skills and Competencies

• Technical Skills
  • Basic proficiency in Microsoft and Google Suites, including excel and spreadsheets; computer literacy
  • Experience and/or comfortable working with or managing technology.

• Customer Service and Relationships
  • Embraces I Dream PCS Core Values of equity, relationships, purposeful work, and collaboration as a guiding philosophy to your work.
  • Greets families and visitors with a smile
  • Assumes the best in others' intentions and abilities
  • Responds to all communications in a timely manner
  • Respects and reflects on the cultural diversity of our staff and community

• Results and growth- oriented
  • Always seeks to maximize effectiveness and efficiency of anything and everything we do
  • Approaches all work with a can-do attitude
  • Willing to roll up your sleeves to accomplish the task at hand
  • Open to receiving and providing feedback- downward, sideways, and upward

Minimum Qualifications

• 3+ years of experience in operations, preferably in an urban school environment
• Minimum of a Bachelor's degree
• Experience leading recruitment and enrollment of students preferred
• Experience with eSchools Plus required
• Results driven, solutions-oriented with commitment to operational, organizational, and customer service excellence
• Strong oral and written communication skills
• Strong technical skills

Why Join I Dream PCS?

You will work to actively dismantle hierarchical systems of power that prevent young learners from realizing their full potential in the world.  You will collaborate with other lifelong learners and social justice warriors to reimagine school design in a way that includes all voices in the decision-making process.  You understand the task in front of us will require a monumental amount of work, but you see the vision and know this is difficult work we must do for our children.

Compensation and Benefits

I Dream PCS offers a competitive salary commensurate with experience (range of $48,000 - $58,000) and a comprehensive benefits package to promote self-care and overall wellness, including employer-covered health insurance for employee and 50% coverage for dependents, dental and vision insurance, free life insurance up to $100,000, 403b retirement including employer match, and included short term disability insurance. 

I Dream PCS is excited to build a diverse team, and we encourage applicants of all backgrounds to apply. We are proud to be an equal opportunity employer, and we hire without consideration of race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, pregnancy/parenthood, veteran status, or disability. If you have a disability or special need that requires accommodations, please let us know.