System Supply Chain Logistic Director - University of Maryland Medical System

The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state's future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System's anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.

I. General Summary

• System Supply Chain Logistic, Director manages and directs the Materials Management logistic functions, including inventory management, supply replenishment, receiving and distribution throughout the University of Maryland Medical System (UMMS) hospitals and clinical and business offices. Ensures efficient, timely and cost-effective acquisition of supplies utilized throughout the system. Directs the acquisition, distribution, utilization and disposal of supplies and services within the University of Maryland Medical System (UMMS) to ensure the correct products are available at the correct time and at the correct place for the end user’s needs. Directs all of the Supply Chain leadership at each of the system hospitals to align, utilize and standardize daily operating procedures. Provides oversite and direction related to inventory controls, standardized receiving and distribution methods throughout system by maximizing the use of o9ur MMIS systems and support technology such as hand held devices. Consistent with the total scope of the UMMS Supply Chain, representing an annual spend of approximately $800 million. Responsibilities can include services such as Printing and/or Mail Services.

II. Principal Responsibilities and Tasks

• The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Provides guidance and general direction for department operations, working through management staff to ensure accurate and timely production of work and the efficient and effective operation of the logistics and materials management functions. Formulates operating policies and procedures to support the UMMS mission of patient care, teaching and research.

2. Functions as the primary leadership individual within the hospital representing the UMMS Supply Chain Management group. Ensures essential policies, procedures, programs and initiatives are effectively communicated and implemented between the assigned UMMS hospital and UMMS Supply Chain Management.

3. Participates on Supply Chain councils to provide and receive essential information necessary to optimize resource utilization within the assigned UMMS hospital.

4. Creates and maintains service standards and performance indicators for receiving, distribution, and inventory management. May include mailroom, linen, and laundry.

A. Ensures UMMS Hospital receives maximum value for each dollar spent on supplies and purchased services for the above named functions.

B. Maintains inventory within appropriate levels to ensure continuity of service for UMMS patients.

C. Develops and implements policies and procedures to ensure accuracy of inventory records and determining and monitoring inventory levels.

6. Supply Chain Management and Strategic Sourcing will now focus on the movement of supplies (Logistics) at each of our facilities vs. Supply Chain Operations. Supply Chain Operations is currently controlled from the system level through the Infor MMIS process, contracting and procurement. The change will free the local facilities to focus on logistic needs such as the delivery of goods to meet clinical needs by having the correct products in the correct place and the correct time.

7. Directly supervises the performance of Supply Chain management staff, including hiring, firing, disciplining, training and development, and performance reviews.

A. Ensures appropriate administration of policies and procedures by supervisory and management staff.

B. Establishes and implements department performance and quality standards. Measures performance against standards and assures appropriate action is taken when standards are not being met.

C. Approves hiring, training, evaluation, discipline and discharge decisions on subordinate employees. Reviews recommendations of and provides guidance and counsel to subordinate supervisors and managers regarding employee relations matters.

D. Provides a team approach within the Supply Chain departments; ensures employee development and creates opportunity for growth, emphasizes accountability and customer service.

9 Prepares and administers operational and capital expenditure budgets for the hospital Materials Management department, incorporating long and short-term goals and forecasting personnel, equipment and inventory needs. Monitors individual departmental unit expenditures to ensure fiscal responsibility and accountability to manage within annual budgets.

A. Establishes, in conjunction with the UMMS Vice President, Supply Chain Management and other appropriate leadership positions, short and long range supply chain goals that will help in meeting the financial goals of the hospital.

B. Responsible for controlling, counting and reporting all supply inventory areas of UMMS hospital. Manages and monitors the efficiency of inventory programs to maintain a high level of customer service.

C. Reviews cost analyses, inventory reports and related statistical data to maintain awareness of operational and financial status of hospital supplies; proposes changes as needed.

10 Responsible for the continuing development of new or enhancement of existing operating systems (automated, physical distribution and the like) to ensure the accuracy of inventories, receipts and management reports which reflect the cost, consumption and utilization of supplies. Prepares proposals for enhanced services to end user departments; negotiates funding for program and implements the program with appropriate established quality controls.

11. Conducts regular audits that include, but are not limited to, the optimal operation and economic efficiency of hospital inventories. UMMS contract compliance and other pertinent Supply Chain metrics.

12. Responsible for the full implementation of all contracts that have been negotiated by UMMS Supply Chain on behalf of the hospital.

13. Ensures compliance with standards of all the accreditation and regulatory bodies and commissions, in relationship to supply management, including the Joint Commission , Uniform Commercial Code, OSHA, MOSH and FDA.

14. Represents the department on appropriate planning and administrative committees as assigned.

III. Education and Experience

1. Bachelor’s degree in Business Administration, Finance, Logistics or related discipline is required. Master’s degree is preferred.

2. Ten (10) years in health care materials management, or equivalent in health care environment managing the operations of inventory management, supply replenishment, receiving, and distribution is required. In addition, seven (7) of supervisory/management experience is required.

3. Experience with and understanding of financial and materials management reporting systems.

IV. Knowledge, Skills and Abilities

1. Proficient knowledge of quality control techniques, productivity management and improvement, inventory control, negotiation techniques, ethics, business law, uniform commercial code, finance and budgeting.

2. Knowledge of materials management information systems, word processing and spreadsheets, including basic statistics is required.

3. High level of proficiency and directing, monitoring, evaluating and motivating the performance of professional management/supervisory staff.

4. High level of proficiency and demonstrated effectiveness in problem solving and implementing new programs related to increased departmental and organizational operating efficiency.

5. Highly effective oral and written communication skills are required to work with hospital administrators, clinical staff as well as outside agencies and community groups.

All your information will be kept confidential according to EEO guidelines.