T218802 - University of Alabama at Birmingham

• Provide administrative program assistance to department chair, faculty, staff, and students. This includes processing all employee and student reimbursements, requisitions, and purchase orders. Manage and reconcile all P-Card Transactions.
• Manage department personnel needs such as: Assist Department Chair with compiling all information for annual reviews. Assist with the Faculty Promotion and Tenure packages. Assists Department Chair with new hires on open faculty and staff positions. Develops draft itinerary for a candidate visit, books hotel room, and then reimburses candidates on any expenses. Routinely process adjunct faculty, staff, and student worker/trainee appointment letters and personnel transaction (ACT) documents. Process all secondary graduate faculty appointments. Coordinate with Office of International Faculty and Staff Immigration Services (IFSIS) to prepare immigration documents for faculty and postdoctoral researchers. Coordinate with Office of Postdoctoral Education in helping faculty in hiring postdoctoral researchers.
• Supervise office workers and teaching assistants.
• Manage Campus Time and Attendance for hourly employees.
• Initiate review of applications to the CCEE programs. Work closely with the Graduate School and Graduate Program Directors involving communication on decisions regarding CCEE admissions; Organize student records and compose forms for Graduate Program Directors, Undergraduate Program Director, and faculty in preparation for advising appointments.
• Maintain relationships between department and Dean's office, alumni, advisory board, campus departments and vendors; Help in event planning.
• Perform other duties as assigned.

• Strong written and verbal communication skills
• Excellent teamwork skills
• Must be extremely detail oriented

The University of Alabama at Birmingham (UAB) is an Equal Employment/Equal Educational Opportunity Institution. UAB is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteranrsquo;s status. Title IX of the Educational Amendments of 1972 protects individuals from discrimination based on sex in any educational program or activity operated by recipients of federal financial assistance. As required by Title IX, UAB does not discriminate based on sex in its educational programs or activities, including in admission and employment. Inquiries concerning the application of Title IX may be referred to UABrsquo;s Assistant Vice President and Senior Title IX Coordinator, the U.S. Department of Educationrsquo;s Office for Civil Rights, or both. UABrsquo;s Assistant Vice President and Senior Title IX Coordinator is Andrea McDew, 701 20th Street South, Suite 1030, Birmingham, AL 35233, 205-934-5493, amcdew@uab.edu.