T219888 - University of Alabama at Birmingham

Position Summary:

The Department of Genetics is looking for an Administrative Associate who can thrive in a fast moving department. This role will serve as administrative support to the Executive Administrator and the Research Division Director and various other stakeholders.

Provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an officersquo;s administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies.

May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses

Duties and Responsibilities:

• Serve as Primary contact for the Genetics Chair Office
• Oversee the Seminar Series
• Promotion and Tenure Coordinator
• Facilitate faculty recruitment process
• Manage all conference room and admin calendars
• Manage/oversee/order office supplies for the Chair's office
• Process payment requests for invoices and POs for Chair's office
• One Card Request Forms for new Genetics employees, Physical Security
• Request internal and external access
• Ordering lunch/refreshments for departmental events
• International Students and International Scholars
• Power Point and Excel

Salary Range: %2418.35 - %2429.80

Bachelor's degree in a related field and one (1) year of related experience required or an equivalent combination of relevant education and/or experience.

Preferred skills:

• Excellent communication and people skills
• Ability to manage various office administrative aspects.
• Precision and attention to detail
• Ability to perform work accurately, efficiently and with minimal errors
• Have good computer skills using Microsoft Office programs
• Have strong troubleshooting abilities
• Ability to multi-task
• Ability to work independently
• Organizational skills
• Prioritization skills
• Written and verbal communication skills

The University of Alabama at Birmingham (UAB) is an Equal Employment/Equal Educational Opportunity Institution. UAB is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteranrsquo;s status. Title IX of the Educational Amendments of 1972 protects individuals from discrimination based on sex in any educational program or activity operated by recipients of federal financial assistance. As required by Title IX, UAB does not discriminate based on sex in its educational programs or activities, including in admission and employment. Inquiries concerning the application of Title IX may be referred to UABrsquo;s Assistant Vice President and Senior Title IX Coordinator, the U.S. Department of Educationrsquo;s Office for Civil Rights, or both. UABrsquo;s Assistant Vice President and Senior Title IX Coordinator is Andrea McDew, 701 20th Street South, Suite 1030, Birmingham, AL 35233, 205-934-5493, amcdew@uab.edu.