TALENT ONBOARDING ASSISTANT - Aultman Health Foundation
Canton, OH 44710
About the Job
RESPONSIBILITIES & EXPECTATIONS
- Follow up and monitor all pre-hire requirements once the recruitment team has made an employment offer. Including but not limited to Background Checks, Fingerprints, MVR reports, Drug Screen management and results, references, and all new hire paperwork.
- Schedule onboarding colleagues with AultWorks. Monitor and indicate no shows for appointments. Notify colleagues of failed screenings.
- Assemble a complete onboarding file for all new hires ensuring all regulatory and required items are completed.
- Send over new hire files to the Onboarding Specialist and assist with entering new employees into the Lawson system
- Compile and report MVR information and documentation while working in collaboration with the Compliance team
- Monitor and update fingerprint log and regulations supporting this task
- Utilizing the ATS to send all communications as well as final acceptance letters to candidates when they have cleared all their pre-hire requirements
- Onbase all new hire and transfer files and paperwork into the system
- Assist with New Colleague Orientation on virtual days and in person days
- Cover shifts in the Colleague Resource Center and sourcing events as needed
- Run new hire sheets from Access daily
- Onboards new residents and completes pre-hire requirements that the TA team assist with
- Onboards integrating colleagues
- Assist in processing, coordinating and maintaining student experiences (internships, nursing clinical groups, other clinical groups, observations, etc…), including data entry, coordinating events, compiling reports, etc…
- Facilitates student IT Access Sessions by managing the check-in table, collecting documents, supporting IT staff, and answering questions, if needed.
- Assists with updating and maintaining position and requisition information in Lawson.
- General knowledge and navigation of the Lawson system.
Job Requirements
- Bachelor’s Degree
- Attention to detail
- Strong computer skills, including Microsoft Office applications
- Experience with Microsoft Access preferred
- Basic typing skills
- Ability to relate well to employees, students, and faculty/staff
- Complete assignments in a timely fashion
- Respect privacy/dignity of others
- Maintain confidentiality at all times
- Actively support the Aultman Health Foundation’s Mission, Vision, and Values
- Project a professional image in attire, appearance, and behavior
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, identity, family status, gender, disability, or veteran status.
WORKING CONDITIONS:
- 8:00am – 4:30pm M-F or hours as required by the job. Occasional weekends and off-shifts
- Subject to frequent interruptions and changes in priority of duties throughout the day.
- Sitting/standing/moving about during working hours
PHYSICAL REQUIREMENTS ADDENDUM
PURPOSE: To identify specific functions job requirements and work environment factors that could affect job performance.
O = Occasionally = 0- 33% of the work shift or 0- 32 repetitions.
F = Frequently = 34-66% of the work shift or 32-200+ repetitions.
C = Constantly = 67-100% of the work shift or 200+ repetitions.
N = Not essential job requirement.
O Standing
F Walking
O Lifting (70 pounds)
N Carrying (70 pounds)
O Pushing (70 pounds)
N Climbing with (70 pounds)
O Stooping/Bending
O Twisting/Turning
O Kneeling/Squatting
N Crawling
O Reaching Up/Reaching Forward
HAZARDOUS EXPOSURE CATEGORY III
PI251589880