Team Lead Grants and Contracts Sponsored Programs Administration - Boston Medical Center
Boston, MA 02118
About the Job
Team Lead Grants and Contracts, Sponsored Programs Administration
Location: Boston, MA
Schedule: 40 hours per week, hybrid (1-2 days per month in office)
ABOUT BMC:
At Boston Medical Center (BMC), our diverse staff works together for one goal - to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.
As one of the top places to work in health care, we know that providing exceptional care for patients begins with caring for our staff. That's why you'll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you'll have the tools you need to take charge of your own practice environment.
There's never been a better or more exciting time to join our BMC community and help us continue to carry out our mission of delivering exceptional and equitable care to all.
POSITION SUMMARY:
Under the general direction of the Director, this position is responsible for day-to-day sponsored program pre-award and non-financial post-award functions related to proposal submission and award management. Plays a key role in various aspects of pre-award reporting, coordinating and leading the grant administrator's work, acting as a liaison to managers. Provides training, mentoring and guidance to team members, as appropriate. Requires advanced experience in grants and contracts management, working knowledge of policies and regulations, and the ability to lead initiatives to improve the proposal submission and award management process at Boston Medical Center.
JOB RESPONSIBILITIES:
Pre-Award Activities
Award Management Activities
(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).
JOB REQUIREMENTS:
EDUCATION:
CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:
EXPERIENCE:
KNOWLEDGE AND SKILLS:
JOB BENEFITS:
ABOUT THE DEPARTMENT:
As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn't dictate health.
Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.
Req id: 29734
Location: Boston, MA
Schedule: 40 hours per week, hybrid (1-2 days per month in office)
ABOUT BMC:
At Boston Medical Center (BMC), our diverse staff works together for one goal - to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.
As one of the top places to work in health care, we know that providing exceptional care for patients begins with caring for our staff. That's why you'll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you'll have the tools you need to take charge of your own practice environment.
There's never been a better or more exciting time to join our BMC community and help us continue to carry out our mission of delivering exceptional and equitable care to all.
POSITION SUMMARY:
Under the general direction of the Director, this position is responsible for day-to-day sponsored program pre-award and non-financial post-award functions related to proposal submission and award management. Plays a key role in various aspects of pre-award reporting, coordinating and leading the grant administrator's work, acting as a liaison to managers. Provides training, mentoring and guidance to team members, as appropriate. Requires advanced experience in grants and contracts management, working knowledge of policies and regulations, and the ability to lead initiatives to improve the proposal submission and award management process at Boston Medical Center.
JOB RESPONSIBILITIES:
- The Team Lead is a subject matter expert in the areas of federal and non-federal grants and contracts management: Provides technical supervision and guidance to Grant and Contract Administrators in matters related to proposal submission, agreement review and negotiations, subcontract issuance, and non-financial post-award activities.
- Collaborates with departments and other stakeholders to ensure that BMC's research community has the tools needed to develop compliant proposals, and other grant-related documentation.
- Stays current with policy changes and collaborates with other Team Leads and Manager, Sponsored Programs Administration to review and update policies, standard operating procedures, and guides related to proposal submission and award management.
- Identifies knowledge gaps and in collaboration with other Team Leads and Manager of Sponsored Programs assists with preparing and delivering trainings to Sponsored Programs team and the research community
Pre-Award Activities
- Oversees upcoming proposal submissions and Just-in-Time (JIT) deadlines, and monitors internal deadline compliance. Reviews, approves and submits proposals and JIT requests. Reviews and negotiates sponsored projects agreements.
- Monitors updates to sponsor funding regulations and proposal requirements, and circulates synchronized information to the research community alerting them to changes in regulations, proposal requirements, forms, submission processes, and deadlines.
- Uses advanced contracts and grants concepts to manage a high volume of proposals and subaward applications; with various levels of complexity. Performs final review of proposals for Grant and Contract Administrators.
Award Management Activities
- Oversees the day-to-day workflow of subaward and PO issuance, agreement review and negotiation, and project setup by mentoring Grant and Contract Administrators. Manages the subaward and DTA/MTA mailboxes/requests.
- Monitors the Purchase Orders (PO) request process, and ensures that Research Finance has the information needed to process subinvoices.
- Receives and processes departmental requests to issue subawards. Collects all necessary information for inclusion in agreement. Coordinates the review and execution of related agreements for research and service programs. Serves as the liaison for research legal counsel and serves as the department administrator's contact for all agreement issues.
- Develops monitoring plans, including risk assessment, risk level determination, additional terms to address risk areas, and monitoring during the subaward.
(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).
JOB REQUIREMENTS:
EDUCATION:
- BS/BA required.
CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:
- Certified Research Administrator (preferred)
EXPERIENCE:
- Requires at least five years of relevant work experience.
KNOWLEDGE AND SKILLS:
- Requires strong computer skills, including a comprehensive knowledge of Microsoft Office and Adobe. Prior knowledge of grant management system: InfoEd, ASSIST, Workspace, eRA Commons, FastLane, COMMBUYS preferred.
- Individual should have strong interpersonal skills with a high degree of analytical ability and capable of communicating effectively, both verbally and written
- The ideal candidate will possess strong deductive reasoning skills and the ability to work both independently and as part of a team are required
JOB BENEFITS:
- Competitive pay
- Tuition reimbursement and tuition remission programs
- Highly subsidized medical, dental, and vision insurance options
- Access to Pathways, a leadership acceleration program increasing inclusion and diversity at the leadership level across Boston Medical Center Health System
- Supportive work environment with a focus on training, professional development, and growth
ABOUT THE DEPARTMENT:
As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn't dictate health.
Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.
Req id: 29734
Source : Boston Medical Center
