Technical Writer 3 (Non -IT) - First Tek, Inc.
Vancouver, WA 98666
About the Job
POSITION RESPONSIBILITIES
Note: All official drafts, documents, and recommendations, as listed below, must be reviewed, finalized, and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Collaborate with NFB and stakeholders to obtain in-depth understanding of safety documentation requirements.
Produce documents that meet BPA and safety consensus standards that are appropriate for the intended audience in conference with SME and stakeholders.
Conduct technical interviews to obtain knowledge for documentation.
Confer with and interview NFB personnel, stakeholders, safety committee members, as well as SME to draft/establish technical documents and recommend material to be developed.
Support the maintenance of the Safety and Occupational Health Manual (SOHM) through scheduled chapter content reviews and edits with Program Owners and becoming familiar with safety technical requirements.
Support the maintenance of the Accident Prevention Manual (APM) through scheduled content reviews and edits in collaboration with stakeholders and becoming familiar with safety technical requirements.
Support the maintenance of the Contractor Safety and Health Requirements for Prime and Subcontractors (CSHRPS) through scheduled content reviews and edits in collaboration with stakeholders. Become familiar with safety technical requirements and any applicable requirements incorporated by reference.
Elicit user and support requirements to understand complex business systems and interdependencies with the upstream and downstream systems and procedures.
Draft requirements into a form legible and technically accurate based on end users varying backgrounds and understandings.
Communicate technical information to a variety of business experts in both individual and group settings.
Become familiar with safety management system input and work activities to propose improvements to operating procedures.
Research and analyze workflow and processes for various safety programs and procedures to effect changes that enhance accessibility, usability, and effectiveness.
Document, edit, review, organize, present, and publish safety program information.
Information will include safety requirements, policy, procedures, reference manuals, and tools.
Document and maintain responses relating to format and structure of the SOHM, APM, and CSHRPS items identified in stakeholder and committee feedback.
Organize material and complete assignments according to BPA standards regarding order, clarity, conciseness, style, and terminology.
Edit, standardize, or make changes to material prepared by other writers or BPA staff as requested.
Review published materials and recommended revisions or changes in scope, format, content, and/or methods of reproduction.
Review procedures, standards, specifications, and references to integrate and delineate technology, requirements, and products.
Select photographs, drawings, sketches, diagrams, and charts to illustrate material.
Organize, refine, and document technical and functional concepts into a functional framework.
Write logical instructions:
Decompose high-level information into detail.
Abstract up from low-level information to develop documentation, clarify requirements, and organize library for use amongst NFB personnel.
Arrange for word processing, duplication, and distribution of material.
Maintain records and files of all work and revisions.
Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
Provide professional note taking services for NFB for all assigned committees and scheduled meetings.
Attend meetings and record each meeting:
Write a basic transcript of the proceedings based on the recording.
From the transcript, prepare notes in paragraph form.
Record major discussion points, updates, commitments, decisions, and next steps.
Record and compile the action items and agree upon due dates.
As requested by the meeting chairperson, recap the discussion periodically during a meeting.
Draft Meeting Notes:
Send representatives and attendees a copy of the draft meeting notes within agreed upon timeframe.
Solicit and compile representatives feedback for edits within agreed upon timeframe.
Edit notes in response to the comments and distribute draft notes to technical representatives within agreed upon timeframe. An appointed SME or NFB personnel attending meeting may review and confirm notes as finalized.
Provide the final product electronically within agreed upon timeframe of the conclusion of each meeting.
Provide and distribute any hard copy or briefing materials to the meeting when needed.
Distribute final meeting notes to wider meeting distribution list as instructed.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
An associate or bachelor's degree in journalism, technical writing, safety & occupational health or a closely- elated technical discipline is preferred.
6 years of experience is required with an applicable bachelor's degree.
8 years of experience is required with an applicable associate degree.
10 years of experience and formal training (college level communications, English, technical writing) or related coursework is required. Resume must include a detailed list of the specific classes being claimed as "qualifying".
Experience should be consistent with the specific requirements of technical writing.
Required Technical Skills & Experience (required on matrix)
Proficiency in the use of the full Microsoft Office Suite applications for the purposes of creating Word documents, Excel spreadsheets, PowerPoint presentations, Visio diagrams, charts, workflows, diagrams, and various miscellaneous materials into a professional published form is required.
Preferred Skills & Experience (optional on matrix)
Demonstrated experience with technical writing in a safety and occupational health environment.
Effective technical interviewing skills.
Advanced ability to organize and present information in various forms such as textual, graphical, and statistical.
Demonstrated understanding of safety and occupational health environment, sufficient to explain technical issues to a disparate range of technical and non-technical clients.
Knowledge of various safety and occupational health consensus standards and guidelines.
Additional Requirements (not required on matrix)
Valid U.S. Driver's License is required.
PPE Requirements
White Hard Hat
Footwear: ASTM F 2413-11 with an EH Rating or ASTM F2413-18 with an I/C/EH Rating. Footwear must lace up over the ankle and have a rigid sole and heel. The exterior of the boot must be made entirely of natural materials (all leather or leather and rubber combination) to conform to Arc-Flash requirements.
Electrical and Arc-Flash protective clothing and PPE as required by OSHA and consistent with BPA Safety and Health Policy for work on or near an energized facility.
User Type:
Rare
Estimated Usage:
2 days per year
Additional PPE required by State or Federal OSHA for the work being performed. Refer to Ad-hoc PPE Requirement Appendices.
Appendices
The following appendices apply to this position and may be downloaded from the Fieldglass Reference Library:
Offsite Work
Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the position.)
Training Type
Details
Provided by
APM/SOHM/Safe Workplace Training
32 hours
BPA
Shock & Arc Flash Awareness Training with Refresher
2 hours
BPA
Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.
CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES
The following list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined MUST be in place in your organization, via processes and procedures, in order to mitigate those associated risks. The BPA manager's acceptance of the API serves as the manager's attestation that all mitigation measures listed below are or will be established and adhered to in their org.
Area of potential Closely Associated / Inherently Government function
Mitigation Measures
Area of potential Closely Associated / Inherently Government function
Mitigation Measures
Access to Confidential / Sensitive Information
CFTE MUST sign NDA (Non-Disclosure Agreements) at beginning of assignments.
CFTE MUST complete annual Information Security and Privacy Awareness training.
CFTE MUST complete and pass background investigations of an appropriate level.
Acquisition Planning / Source Selection
CFTE are not permitted to serve as "voting” members for acquisition selections.
All purchasing decisions MUST be made by appropriate federal personnel (Contracting Officers).
All acquisition documents (requirements,
SOW's, evaluation criteria, etc.) MUST be reviewed, finalized and approved by appropriate BPA federal personnel.
ONLY Contracting Officers are authorized to obligate BPA funds.
Agency / Org Planning
All drafts, documents, materials and recommendations, MUST be reviewed, finalized and approved by appropriate BPA federal personnel.
Budget / Finance Prep
ONLY Federal Employees may determine budget priorities & allocations.
BFTE MUST control, and finalize / approve ALL budgets and related documentation, including that for projects, programs and Organizations.
Contract Management
ALL Contractual documents, including invoices MUST be finalized / approved by appropriate Federal personnel.
All contract related decisions (modifications, changes, performance) MUST be determined by appropriate federal personnel (CO's).
Decision Making
CFTE may provide input and recommendations to decision-makers.
ONLY appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.
Direction & Control
(directing BFTE)
CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.
Work of BFTE MUST be assigned by federal manager, supervisor, Program / Resource manager or other appropriate designee.
Disposing Govt. Property
ALL decisions regarding the disposal of BPA property MUST be made by appropriate federal personnel; and, all property dispositions MUST be directed and controlled by the Investment Recovery Center (IRC).
Dissemination of Agency/Policy Information / Training
All training and any information that is to be disseminated MUST be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.
Inspection / IT Testing
Processes and procedures MUST ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).
HR Support
CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).
ALL work products MUST be reviewed and finalized by appropriate federal employees.
Policy Development
BPA's process for Policy development includes multiple levels of federal review prior to acceptance / adoption.
Interpretation of Policy/Regulations
ONLY BPA federal employees MAY determine the applicability and interpretation of regulations.
CFTE are not permitted to "interpret” regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.
Representing BPA
Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.
CFTE MUST receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.
Page 4 of 4 F_0121_API_TEMPLATE_052324
Note: All official drafts, documents, and recommendations, as listed below, must be reviewed, finalized, and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.
Collaborate with NFB and stakeholders to obtain in-depth understanding of safety documentation requirements.
Produce documents that meet BPA and safety consensus standards that are appropriate for the intended audience in conference with SME and stakeholders.
Conduct technical interviews to obtain knowledge for documentation.
Confer with and interview NFB personnel, stakeholders, safety committee members, as well as SME to draft/establish technical documents and recommend material to be developed.
Support the maintenance of the Safety and Occupational Health Manual (SOHM) through scheduled chapter content reviews and edits with Program Owners and becoming familiar with safety technical requirements.
Support the maintenance of the Accident Prevention Manual (APM) through scheduled content reviews and edits in collaboration with stakeholders and becoming familiar with safety technical requirements.
Support the maintenance of the Contractor Safety and Health Requirements for Prime and Subcontractors (CSHRPS) through scheduled content reviews and edits in collaboration with stakeholders. Become familiar with safety technical requirements and any applicable requirements incorporated by reference.
Elicit user and support requirements to understand complex business systems and interdependencies with the upstream and downstream systems and procedures.
Draft requirements into a form legible and technically accurate based on end users varying backgrounds and understandings.
Communicate technical information to a variety of business experts in both individual and group settings.
Become familiar with safety management system input and work activities to propose improvements to operating procedures.
Research and analyze workflow and processes for various safety programs and procedures to effect changes that enhance accessibility, usability, and effectiveness.
Document, edit, review, organize, present, and publish safety program information.
Information will include safety requirements, policy, procedures, reference manuals, and tools.
Document and maintain responses relating to format and structure of the SOHM, APM, and CSHRPS items identified in stakeholder and committee feedback.
Organize material and complete assignments according to BPA standards regarding order, clarity, conciseness, style, and terminology.
Edit, standardize, or make changes to material prepared by other writers or BPA staff as requested.
Review published materials and recommended revisions or changes in scope, format, content, and/or methods of reproduction.
Review procedures, standards, specifications, and references to integrate and delineate technology, requirements, and products.
Select photographs, drawings, sketches, diagrams, and charts to illustrate material.
Organize, refine, and document technical and functional concepts into a functional framework.
Write logical instructions:
Decompose high-level information into detail.
Abstract up from low-level information to develop documentation, clarify requirements, and organize library for use amongst NFB personnel.
Arrange for word processing, duplication, and distribution of material.
Maintain records and files of all work and revisions.
Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
Provide professional note taking services for NFB for all assigned committees and scheduled meetings.
Attend meetings and record each meeting:
Write a basic transcript of the proceedings based on the recording.
From the transcript, prepare notes in paragraph form.
Record major discussion points, updates, commitments, decisions, and next steps.
Record and compile the action items and agree upon due dates.
As requested by the meeting chairperson, recap the discussion periodically during a meeting.
Draft Meeting Notes:
Send representatives and attendees a copy of the draft meeting notes within agreed upon timeframe.
Solicit and compile representatives feedback for edits within agreed upon timeframe.
Edit notes in response to the comments and distribute draft notes to technical representatives within agreed upon timeframe. An appointed SME or NFB personnel attending meeting may review and confirm notes as finalized.
Provide the final product electronically within agreed upon timeframe of the conclusion of each meeting.
Provide and distribute any hard copy or briefing materials to the meeting when needed.
Distribute final meeting notes to wider meeting distribution list as instructed.
REQUIREMENTS
Education & Corresponding Experience (required on matrix)
An associate or bachelor's degree in journalism, technical writing, safety & occupational health or a closely- elated technical discipline is preferred.
6 years of experience is required with an applicable bachelor's degree.
8 years of experience is required with an applicable associate degree.
10 years of experience and formal training (college level communications, English, technical writing) or related coursework is required. Resume must include a detailed list of the specific classes being claimed as "qualifying".
Experience should be consistent with the specific requirements of technical writing.
Required Technical Skills & Experience (required on matrix)
Proficiency in the use of the full Microsoft Office Suite applications for the purposes of creating Word documents, Excel spreadsheets, PowerPoint presentations, Visio diagrams, charts, workflows, diagrams, and various miscellaneous materials into a professional published form is required.
Preferred Skills & Experience (optional on matrix)
Demonstrated experience with technical writing in a safety and occupational health environment.
Effective technical interviewing skills.
Advanced ability to organize and present information in various forms such as textual, graphical, and statistical.
Demonstrated understanding of safety and occupational health environment, sufficient to explain technical issues to a disparate range of technical and non-technical clients.
Knowledge of various safety and occupational health consensus standards and guidelines.
Additional Requirements (not required on matrix)
Valid U.S. Driver's License is required.
PPE Requirements
White Hard Hat
Footwear: ASTM F 2413-11 with an EH Rating or ASTM F2413-18 with an I/C/EH Rating. Footwear must lace up over the ankle and have a rigid sole and heel. The exterior of the boot must be made entirely of natural materials (all leather or leather and rubber combination) to conform to Arc-Flash requirements.
Electrical and Arc-Flash protective clothing and PPE as required by OSHA and consistent with BPA Safety and Health Policy for work on or near an energized facility.
User Type:
Rare
Estimated Usage:
2 days per year
Additional PPE required by State or Federal OSHA for the work being performed. Refer to Ad-hoc PPE Requirement Appendices.
Appendices
The following appendices apply to this position and may be downloaded from the Fieldglass Reference Library:
Offsite Work
Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the position.)
Training Type
Details
Provided by
APM/SOHM/Safe Workplace Training
32 hours
BPA
Shock & Arc Flash Awareness Training with Refresher
2 hours
BPA
Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.
CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES
The following list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined MUST be in place in your organization, via processes and procedures, in order to mitigate those associated risks. The BPA manager's acceptance of the API serves as the manager's attestation that all mitigation measures listed below are or will be established and adhered to in their org.
Area of potential Closely Associated / Inherently Government function
Mitigation Measures
Area of potential Closely Associated / Inherently Government function
Mitigation Measures
Access to Confidential / Sensitive Information
CFTE MUST sign NDA (Non-Disclosure Agreements) at beginning of assignments.
CFTE MUST complete annual Information Security and Privacy Awareness training.
CFTE MUST complete and pass background investigations of an appropriate level.
Acquisition Planning / Source Selection
CFTE are not permitted to serve as "voting” members for acquisition selections.
All purchasing decisions MUST be made by appropriate federal personnel (Contracting Officers).
All acquisition documents (requirements,
SOW's, evaluation criteria, etc.) MUST be reviewed, finalized and approved by appropriate BPA federal personnel.
ONLY Contracting Officers are authorized to obligate BPA funds.
Agency / Org Planning
All drafts, documents, materials and recommendations, MUST be reviewed, finalized and approved by appropriate BPA federal personnel.
Budget / Finance Prep
ONLY Federal Employees may determine budget priorities & allocations.
BFTE MUST control, and finalize / approve ALL budgets and related documentation, including that for projects, programs and Organizations.
Contract Management
ALL Contractual documents, including invoices MUST be finalized / approved by appropriate Federal personnel.
All contract related decisions (modifications, changes, performance) MUST be determined by appropriate federal personnel (CO's).
Decision Making
CFTE may provide input and recommendations to decision-makers.
ONLY appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.
Direction & Control
(directing BFTE)
CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.
Work of BFTE MUST be assigned by federal manager, supervisor, Program / Resource manager or other appropriate designee.
Disposing Govt. Property
ALL decisions regarding the disposal of BPA property MUST be made by appropriate federal personnel; and, all property dispositions MUST be directed and controlled by the Investment Recovery Center (IRC).
Dissemination of Agency/Policy Information / Training
All training and any information that is to be disseminated MUST be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.
Inspection / IT Testing
Processes and procedures MUST ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).
HR Support
CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).
ALL work products MUST be reviewed and finalized by appropriate federal employees.
Policy Development
BPA's process for Policy development includes multiple levels of federal review prior to acceptance / adoption.
Interpretation of Policy/Regulations
ONLY BPA federal employees MAY determine the applicability and interpretation of regulations.
CFTE are not permitted to "interpret” regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.
Representing BPA
Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.
CFTE MUST receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.
Page 4 of 4 F_0121_API_TEMPLATE_052324
Source : First Tek, Inc.