Technology Procurement & Vendor Contracts Analyst at Eclaro
New York, NY
About the Job
Technology Procurement and Vendor Contracts Analyst
Job Number: 24-02130
Use your skills where innovative technology solutions begin
ECLARO is looking for a Technology Procurement and Vendor Contracts Analyst for our client in New York, NY.
ECLARO’s client is a leading technology solutions provider, collaborating with customers to manage their needs and achieve success in their business goals
If you’re up to the challenge, then take a chance at this rewarding opportunity!
Position Overview:
Collaborate with IT team members and business users to assemble and coordinate the procurement of software and hardware, telecommunication services, cloud services, and technology professional services acquisitions; including associated maintenance licenses, support contracts and renewals
Maintain working relationships with and manage all IT vendors assuring the accuracy of their related records in the Institute's ERP system
Negotiate discounts with vendors assuring the Institute is receiving the best value and lowest prices.
Work with the Technology department VP and immediate supervisor to create and manage the annual IT budget, assuring all expenditures during each fiscal year match the projected amount in the budget by reconciling invoices and statements to vendor quotes and to the IT budget
Work with the Finance department to reconcile the IT budget to the ERP system, and work with the Accounts Payable Manager to assure the timely processing of invoices.
Work with the Technology department leadership to identify opportunities for improvement in processes and the overall flows for procurement, budget process, and invoice management, to improve the efficiency and effectiveness.
Ensure the timely delivery of technology products (hardware and software) and services within allocated budget and schedule
Coordinate vendor quotes/research for system upgrades with Technology department team members who will determine feasibility, time required, and compatibility with current systems
Prepare cost comparisons of equipment, software, and services considered for purchasing and present them to the Technology department VP and immediate supervisor
Responsibilities:
Maintains and prepares quarterly budget entries for expenditures related to IT expenditures
Create and maintain annual IT budget and budget projections
Negotiates pricing and contracts with hardware, software, services, and professional services vendors, maintenance agreements, subscriptions, and related renewals
Maintains vendor relationships and manages support contracts
Responsible for creating and updating supplier records in our ERP system, contract database and IT budget workbooks
Works closely Accounts Payable Manager to identify and resolve payment related issues
Generates requisitions/purchase orders, placing and tracking orders, completing orders receipt, reconcile invoices against orders received and work with the Finance department on any reconciliation issues
Responsible for conducting follow-up calls with staff and vendors
Runs various reports related to supplier data
Conducts weekly invoice and spend analysis with Finance department
Performs administration support in a highly detailed fashion including managing large spreadsheets
Coordinates access to subscriptions and software licenses
Renews and places orders with technology vendors, consultants, and service providers
Works with users, staff, and vendors to troubleshoot and resolve procurement problems
Trains others in policies and procedures related to technology procurement and workflows
Establishes and maintains effective working relationships with technology consulting firms engaged in delivering services to the Institute
Educates staff on options available for telecommunications technology and related services
Establishes priorities, coordinates multiple activities, and meets critical deadlines established by the Technology department leadership
Reads, interprets, and formulates specifications for contracts
Information Security: Attend/complete assigned information security training by the designated completion date
Read and adhere to published ISMS policies and procedures
Report timely any observed violations of ISMS policy - or known encroachments on information security - to the department leader and/or the Information Technology Department
Required Qualifications:
Bachelor's Degree in a business-related discipline
Prior experience in procurement and/or Accounts Receivable/Payable
8+ years of technology procurement experience
8+ years of vendor management experience
8+ years supporting end user procurement IT needs in a corporate environment
8+ years of telecommunications vendor management and statements analysis experience
Required Skills:
Excellent customer service and interpersonal skills
Advances the internal client relationship with the Technology department
Ability to actively listen and engage in conversation with staff to uncover relevant information, resources, and solutions
Strong work ethic, excellent attention to detail with dedication to accuracy, quality, and integrity
Expert skills and experience in the areas of Technology Procurement, Vendor Management, Budget Management, Invoice Reconciliation, and Contract Management processes
Experience working with ERP such as Microsoft Dynamics GP
Highly proficient with Microsoft Excel (e.g.: pivot tables, graphs, and other advanced Excel functions)
Able to get the job done quickly and effectively
Excellent problem-solving skills and the ability to work independently on multiple issues concurrently
Ability to work under stress with time-critical deadlines and expectations
Excellent written and communication skills, and able to work effectively with staff, IT management and managers from all departments
Ability to identify areas for process improvement, and implement improvements
Strong time management skills, ability to work within deadlines
Strong analytical skills to compare pricing/costs from previous years to current proposals and calculate percentages of increases as well as savings
Self-starter, desire to learn, grow professionally, and contribute
Salary: $90k - $115k/yr.
If interested, you may contact:
Jeanine Hastings
Jeanine Hastings | LinkedIn
Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
Job Number: 24-02130
Use your skills where innovative technology solutions begin
ECLARO is looking for a Technology Procurement and Vendor Contracts Analyst for our client in New York, NY.
ECLARO’s client is a leading technology solutions provider, collaborating with customers to manage their needs and achieve success in their business goals
If you’re up to the challenge, then take a chance at this rewarding opportunity!
Position Overview:
Collaborate with IT team members and business users to assemble and coordinate the procurement of software and hardware, telecommunication services, cloud services, and technology professional services acquisitions; including associated maintenance licenses, support contracts and renewals
Maintain working relationships with and manage all IT vendors assuring the accuracy of their related records in the Institute's ERP system
Negotiate discounts with vendors assuring the Institute is receiving the best value and lowest prices.
Work with the Technology department VP and immediate supervisor to create and manage the annual IT budget, assuring all expenditures during each fiscal year match the projected amount in the budget by reconciling invoices and statements to vendor quotes and to the IT budget
Work with the Finance department to reconcile the IT budget to the ERP system, and work with the Accounts Payable Manager to assure the timely processing of invoices.
Work with the Technology department leadership to identify opportunities for improvement in processes and the overall flows for procurement, budget process, and invoice management, to improve the efficiency and effectiveness.
Ensure the timely delivery of technology products (hardware and software) and services within allocated budget and schedule
Coordinate vendor quotes/research for system upgrades with Technology department team members who will determine feasibility, time required, and compatibility with current systems
Prepare cost comparisons of equipment, software, and services considered for purchasing and present them to the Technology department VP and immediate supervisor
Responsibilities:
Maintains and prepares quarterly budget entries for expenditures related to IT expenditures
Create and maintain annual IT budget and budget projections
Negotiates pricing and contracts with hardware, software, services, and professional services vendors, maintenance agreements, subscriptions, and related renewals
Maintains vendor relationships and manages support contracts
Responsible for creating and updating supplier records in our ERP system, contract database and IT budget workbooks
Works closely Accounts Payable Manager to identify and resolve payment related issues
Generates requisitions/purchase orders, placing and tracking orders, completing orders receipt, reconcile invoices against orders received and work with the Finance department on any reconciliation issues
Responsible for conducting follow-up calls with staff and vendors
Runs various reports related to supplier data
Conducts weekly invoice and spend analysis with Finance department
Performs administration support in a highly detailed fashion including managing large spreadsheets
Coordinates access to subscriptions and software licenses
Renews and places orders with technology vendors, consultants, and service providers
Works with users, staff, and vendors to troubleshoot and resolve procurement problems
Trains others in policies and procedures related to technology procurement and workflows
Establishes and maintains effective working relationships with technology consulting firms engaged in delivering services to the Institute
Educates staff on options available for telecommunications technology and related services
Establishes priorities, coordinates multiple activities, and meets critical deadlines established by the Technology department leadership
Reads, interprets, and formulates specifications for contracts
Information Security: Attend/complete assigned information security training by the designated completion date
Read and adhere to published ISMS policies and procedures
Report timely any observed violations of ISMS policy - or known encroachments on information security - to the department leader and/or the Information Technology Department
Required Qualifications:
Bachelor's Degree in a business-related discipline
Prior experience in procurement and/or Accounts Receivable/Payable
8+ years of technology procurement experience
8+ years of vendor management experience
8+ years supporting end user procurement IT needs in a corporate environment
8+ years of telecommunications vendor management and statements analysis experience
Required Skills:
Excellent customer service and interpersonal skills
Advances the internal client relationship with the Technology department
Ability to actively listen and engage in conversation with staff to uncover relevant information, resources, and solutions
Strong work ethic, excellent attention to detail with dedication to accuracy, quality, and integrity
Expert skills and experience in the areas of Technology Procurement, Vendor Management, Budget Management, Invoice Reconciliation, and Contract Management processes
Experience working with ERP such as Microsoft Dynamics GP
Highly proficient with Microsoft Excel (e.g.: pivot tables, graphs, and other advanced Excel functions)
Able to get the job done quickly and effectively
Excellent problem-solving skills and the ability to work independently on multiple issues concurrently
Ability to work under stress with time-critical deadlines and expectations
Excellent written and communication skills, and able to work effectively with staff, IT management and managers from all departments
Ability to identify areas for process improvement, and implement improvements
Strong time management skills, ability to work within deadlines
Strong analytical skills to compare pricing/costs from previous years to current proposals and calculate percentages of increases as well as savings
Self-starter, desire to learn, grow professionally, and contribute
Salary: $90k - $115k/yr.
If interested, you may contact:
Jeanine Hastings
jeanine.hastings@eclaro.com
646-755-9303
Jeanine Hastings | LinkedIn
Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.