Tekwissen - Administrative Assistant - Shift 1 - University of Chicago - TekWissen LLC
Lemont, IL
About the Job
Overview:
TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. Our client is the second-largest private employer in Chicago. We are a multicultural, international community of more than 20,000 faculty and staff-each supporting UChicago's mission of inquiry and academic excellence.Our client is a Medical Center provides world-renowned patient care, while advancing medical science through groundbreaking research. Together, UChicago Medicine and the Biological Sciences Division are working to address the world's most pressing medical challenges.
Job Id: 1892
Job Title: Administrative Assistant - Shift 1
Location: 9700 S Cass Avenue, Lemont, IL 60439 United States
Client: University of Chicago
Duration: 3 Months, Possible Extension
Work Type: Onsite
Shift Timings: Mon - Fri (8:30 AM 5:00 PM)
Pay Rate: Market rate
Job Title: Administrative Assistant - Shift 1
Location: 9700 S Cass Avenue, Lemont, IL 60439 United States
Client: University of Chicago
Duration: 3 Months, Possible Extension
Work Type: Onsite
Shift Timings: Mon - Fri (8:30 AM 5:00 PM)
Pay Rate: Market rate
Job Description:
- We are seeking a highly organized and proactive Administrative Assistant to support the transition team with a range of administrative functions.
- This role involves scheduling, drafting communications, planning meetings, and managing various projects.
- The ideal candidate will be detail-oriented, capable of multitasking, and possess excellent communication skills.
Key Responsibilities:
- Scheduling & Calendar Management:
- Coordinate and manage executive and team calendars.
- Schedule and confirm appointments, meetings, and events.
- Handle travel arrangements and accommodations as needed.
Drafting Communications:
- Draft, proofread, and edit internal and external communications, including emails, memos, and reports.
- Prepare and distribute meeting agendas, minutes, and follow-up action items.
- Serve as a liaison between departments and external partners.
Meeting & Event Planning:
- Organize and coordinate meetings and events.
- Prepare meeting materials and ensure all logistical arrangements are in place.
- Follow up on action items and track progress to ensure timely completion.
Project Management:
- Assist with planning and executing various projects.
- Monitor project timelines and deadlines, ensuring deliverables are met.
- Prepare status reports and update stakeholders on project progress.
Job Skills & Competencies:
Organizational Skills:
- Ability to manage multiple tasks and prioritize effectively.
Communication Skills:
- Excellent written and verbal communication skills; ability to draft clear, professional documents and correspondence.
Attention to Detail:
- Strong focus on accuracy and thoroughness in all tasks.
Time Management:
- Capable of managing time efficiently and meeting deadlines.
Technical Proficiency:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software (e.g., Asana, Trello).
Interpersonal Skills:
- Strong ability to work collaboratively with team members and interact professionally with clients and stakeholders.
Problem-Solving:
- Ability to identify issues and develop practical solutions.
Discretion:
- Ability to handle highly sensitive information with confidentiality.
Education & Experience:
- High School Diploma or equivalent required; Associate's Degree or higher preferred.
- Minimum of 2-3 years of administrative experience, preferably in a corporate or professional setting.
- Experience in project management and event planning is a plus.
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Source : TekWissen LLC