Temporary Administrative Assistant - Wood Personnel Services

Wood Personnel is working with a Non-Profit art institution based in Nashville, TN. They are in need a Temporary Administrative Assistant to assist their team for a few months! The ideal candidate will be someone who is positive, reliable, and will provide ongoing support throughout the department.

Compensation and Hours for the Temporary Administrative Assistant

• In Office (No remote options)
• $20 an hour
• Monday Friday, 8: 00am 5: 00pm
• Temporary for a few months
• Health insurance offered during temporary period

Requirements of the Temporary Administrative Assistant

• 3-5 years of administrative experience required
• Familiarity with Microsoft Office applications: Word and especially Excel
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, are essential for effective collaboration within the team.
• Office Management skills
• Ability to work cooperatively with other employees.
• Computer literate with demonstrated ability to learn quickly

Responsibilities of the Temporary Administrative Assistant

• Provide administrative support including correspondence, maintaining digital and paper files, and ordering supplies
• Facilitates departmental and interdepartmental meetings by scheduling, preparing materials and meeting spaces, taking notes
• Coordinate two departments annual budget planning and day to day financial operations
• Expense tracking, invoice processing, purchase orders
• Record incoming documents like contracts and proposals
• Travel arrangements, hotel accommodations, and itineraries for couriers, VIPs, and staff
• Manage volunteers offering administrative support to the department