Temporary Law School Administrative Assistant - University of California, Irvine
Irvine, CA 92697
About the Job
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
To learn more about UC Irvine, visit www.uci.edu.
Under the general supervision of the Faculty Support Manager, the Temporary Law School Admin Assistant is responsible for providing comprehensive support to School of Law instructors and the Korea Law Center (KLC). The Temporary Law School Admin Assistant provides administrative assistance and assumes a broad range of administrative responsibilities which include direct support to law faculty and KLC, course management, word processing, research, financial administration, unit operations, and event coordination. As part of the Faculty Support and KLC Team, the Temporary Law School Admin Assistant works both independently and in collaboration with other team members to execute tasks in an intense and fast-paced work environment.
The Temporary Law School Admin Assistant must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion.
The Temporary Law School Admin Assistant is expected to provide a high level of support service to faculty, staff, and students, and the University at large. Members of the Faculty Support Team are expected to conduct research and provide analyses and solutions for administrative and operational problems and apply extensive knowledge of School of Law and University administrative policies and procedures.
Qualifications:Total Compensation
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
Pay Rate: $28.49/hr
Estimated Length of Assignment: 10 months
Required:
- Bachelor's degree and 2 to 4 years of experience, or equivalent combination of education and experience working in a similar environment
- Broad knowledge of office environments and administrative support needs with the ability to provide executive level support in a fast-paced, dynamic environment
- Excellent computer skills and proficiency in MS Office Suite, particularly Outlook, Word, and Excel, with the ability to quickly learn and use new software programs with minimal supervision and training
- Excellent analytical skills and the ability to resolve complex problems creatively, using sound judgment while staying within policies
- Ability to work effectively within a team environment, as well as independently
- Excellent interpersonal skills for working with diverse groups of students, faculty and staff as well as external professionals and community members who interact with the law school
- Excellent organization, time management, and written and verbal communication skills
- Attention to detail, ability to process and follow complex verbal instructions, and commitment to quality of output
- Demonstrated ability to initiate, design, plan, and execute multiple complex projects simultaneously with accuracy and efficiency in a high-pressure environment
- Thorough working knowledge and consistent usage of professionally appropriate grammar, spelling, and punctuation
- Ability to perform the essential duties of the position within time constraints and through multiple interruptions Ability to adjust to changing priorities and multiple demands
- Ability to multi-task and meet aggressive deadlines Ability to be forward thinking and anticipate problems and solutions Ability to treat sensitive matters with discretion and tact, and to maintain confidentiality
- Familiarity with academic and technical legal language
- Ability to successfully complete and adhere to the University's FERPA training and policies
Preferred:
- Fluency in Korean (speaking, reading, writing) preferred
- Strong academic performance in undergraduate/graduate degree program and 3 to 5 years of relevant work experience
- Experience working with high-level executives, professionals, and/or practicing attorneys
- Experience in legal settings or knowledge of legal studies, the legal profession, and research environments
- Working knowledge of LexisNexis and Westlaw Working knowledge of The Bluebook's legal citation rules Research and statistical skills
- Working knowledge of appropriate University and agency policies and procedures Knowledge of UCI internal online Kuali Financial System (KFS), Zot portal, and Canvas LMS (Learning Management System)
Special Conditions Required:
Occasional schedule and shift assignments (i.e. weekends, evening shifts) may be adjusted to ensure adequate staffing and coverage to meet operational requirements and necessities in an efficient and orderly manner. Such changes will be made in compliance with Article 10 of the current Teamsters Local 2010 contract.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
- Background Check and Live Scan
- Legal Right to work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.