TEMPORARY PARKING AND TRANSPORTATION FINANCIAL PROGRAM MANAGER - University of California Office of the President

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LocationOakland
Full/Part TimeFull Time
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For UCOP internal applicants, please login to the internal candidate gateway at: Job Title: Parking and Transportation Financial Program ManagerJob #: 73182Position Base: Oakland, CAUC OFFICE OF THE PRESIDENTAt the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. DEPARTMENT OVERVIEWThe Business Resource Center (BRC) aims to build a strong foundation for UCOP financial operations, allowing departments to focus on their core duties. Our goal is to standardize procedures and controls to ensure maximum service to departments, as well as efficient, controlled and compliant transaction processing for administrative functions. BRC staff strive to provide excellent service while demonstrating accountability to stakeholders, including the Regents and the public.POSITION SUMMARYThis is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program (duration of 1+ years). We're excited to introduce this new key position within our CAAP team: the Parking and Transportation Financial Program Manager. This role is essential in overseeing and optimizing UCOP's comprehensive parking and transportation services.The Program Manager will be responsible for the end-to-end management of this critical operational area, including:

Budget development and financial oversightAccounting and financial reportingVendor and supplier relationship managementAdministration of employee payroll deductionsEnsuring IRS tax compliance for transportation benefitsAs a new role, the incumbent will be responsible for developing and documenting internal and external procedures and making recommendations for how the program can be improved. This position demands a unique blend of financial acumen, operational expertise, and a commitment to service excellence. The ideal candidate will streamline processes, enhance program efficiency, and ensure seamless experiences for UCOP community members utilizing parking and transportation services.By joining our high-performing CAAP team, the Parking and Transportation Financial Program Manager will play a crucial role in supporting UC's mission through effective resource management and innovative solutions in campus mobility.KEY RESPONSIBILITIES35% Program Management
Oversee and manage daily operations of the pre-tax commuter benefits program for the Office of the President employees. Develop and maintain database to track employee requests to add, change or discontinue benefits. Ensure these requests are implemented timely and correctlyDevelop and implement strategic plans to improve program efficiency and effectiveness. Develop marketing plans, including program highlights, commuter benefits management, and alternative and sustainable transportation programsEstablish key performance indicators and monitor program successCustomer Service and Communications: Serve as primary point of contact for parking and transportation inquiries. Develop and implement communication strategies to inform UCOP community about services and changes. Address and resolve complex customer issuesContinuous Improvement: Stay informed about industry best practices and emerging trends in parking and transportation management. Identify and implement process improvements and innovative solutions. Lead change management efforts related to program enhancementsSustainability and Alternative Transportation: Promote and develop alternative transportation options (e.g., carpooling, biking, public transit). Collaborate with sustainability teams to align parking and transportation programs with UC's environmental goals40% Financial Management
Manage highly complex program budget, including forecasting, tracking expenses, and revenue analysisApply advanced financial services and accounting concepts to oversee highly complex accounting processes related to parking and transportation services. In addition, process supplier invoices, and identify and process corrections to the general ledgerEnsure accurate financial reporting and compliance with UC policies, IRS regulations, and other laws and regulations that are associated with parking/transportation benefitsPayroll and Benefits Administration: Oversee employee payroll deductions for parking and transit benefits. Manage the administration of pre-tax transportation benefit programs. Coordinate with HR and payroll teams to ensure accurate processingPrepare regular reports on program performance, utilization, and financial status, including monthly reports to program participants allowing them to track usage. Conduct data analysis to identify trends and opportunities for improvement. Present findings and recommendations to leadershipApplies advanced financial services and accounting concepts to perform highly complex technical analyses and reconciliations15% Knowledge Management and Process Documentation
Develop, implement and maintain comprehensive programmatic and financial transaction processes and procedures, documenting both internal workflows and external interactions in detail. This documentation serves as the foundation for a streamlined, efficient program by:- Ensuring consistency and continuity in operations- Facilitating knowledge transfer and cross-training among team members- Enabling swift onboarding of new personnel- Providing a clear audit trail for compliance purposes- Identifying opportunities for process optimization and automation10% Vendor and Contract Management
Manage relationships with parking operators, transportation service providers, and technology vendorsEngage Local Procurement to negotiate and administer contracts, ensuring service level agreements are metEvaluate and select new vendors as needed to support the programMINIMUM QUALIFICATIONS
Mandatory Parking and/or Transportation professional experienceAdvanced knowledge of financial or accounting concepts, policies and procedures, as well as related accounting and regulatory compliance requirementsAdvanced knowledge of organization and systemwide financial processes and procedures. UC or higher education preferred, but equivalent experience in the private sector qualifies Advanced skills in the use of Excel, including advanced formulas, VLOOKUP, and pivot tables Analytical skills sufficient to develop and implement financial data management and reporting systems, including databasesStrong interpersonal skills and ability to work effectively across the organization at all levelsSkills in project management, leadership, and process re-designAdvanced knowledge and understanding of internal control practices and their impact on protecting University resourcesAdvanced leadership skills to provide guidance, coaching and mentoring to professional and support staff within the department and across the organization Service orientation, ability to multi-task effectively in a varied, high-volume environment, managing competing priorities; uses sound judgment and decision making, critical thinking, creative problem solving, and effective verbal and written communication skills. Understands the importance of balancing compliance with service excellence PREFERRED QUALIFICATIONS
Smartsheet experience preferred, including the use of forms, automations, and project management functionalities WORK EXPERIENCE
Minimum of 8 years of experience in program and financial management related to parking and transportation. EDUCATION
Bachelor's degree in related area and/or equivalent experience/ training SPECIAL CONDITIONSThis position is eligible for a hybrid work arrangement. The person hired will be required to reside within California and will be required to report to work onsite at UC's Office of the President (UCOP) located in Oakland, CA.SALARY AND BENEFITSThe University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position,Job Title: Financial Services Analyst 4Payroll Title: FINANCIAL SVC ANL 4Job Code: 004629

Salary Grade: Grade 23PayScale/ budgeted hourly range: $42.58/hour - $60.54/hour. Salary offers are determined based on final candidate qualifications and experience. HOW TO APPLYPlease be prepared to attach a cover letter and resume with your application.APPLICATION REVIEW DATEThe position will be open until filled.CONDITIONS OF EMPLOYMENTBackground Check Process: Successful completion of a background check is required for this critical position. Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. EEO STATEMENTThe University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at or email the Human Resource Department at .