Tenant Services Coordinator - Aston Carter
Rosemont, IL
About the Job
Job Title: Tenant Services Coordinator
Job Description
We are seeking a dedicated Tenant Services Coordinator responsible for managing tenant and building work orders, tracking certificates of insurance, and coordinating with the security department on various projects. The role includes handling conference room reservations, coordinating catering and cleaning, managing dock and delivery notifications, ordering office and janitorial supplies, tracking health club waivers, and assisting with events and team projects.
Responsibilities
+ Handle tenant and building work orders.
+ Track certificates of insurance for vendors and tenants.
+ Collaborate with the security department on projects.
+ Manage conference room reservations, tours, and coordinate catering and cleaning.
+ Update dock and delivery notifications and night memorandum.
+ Order office supplies and maintain kitchen supplies, copier, postage, overnight services, and daily mail.
+ Order janitorial supplies.
+ Track health club waivers.
+ Assist with the Connect Program, including taking and placing signs, tracking inventory, and attending events.
+ Support the team on various projects.
Essential Skills
+ Data entry
+ Property administration
+ Real estate experience
+ 1+ year of experience as a property coordinator or tenant services coordinator (commercial or residential)
Additional Skills & Qualifications
+ Experience with MRI Angus preferred
+ Experience with Yardi preferred
+ Proficiency in Excel
Work Environment
This is an onsite position located on the 9th floor of a newly renovated building with modern amenities, including a new gym, cafeteria, and convenience store. The role requires working Monday to Friday from 8 AM to 5 PM with a one-hour lunch break. There is a potential for summer Friday hours on rotation from Memorial Day to Labor Day, requiring some flexibility. The building is conveniently accessible via public transportation (Cumberland Blue Line) and is right off the highway (Cumberland exit on I-90). This position is a 6-month contract to hire, with the team seeking a long-term commitment.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
Job Description
We are seeking a dedicated Tenant Services Coordinator responsible for managing tenant and building work orders, tracking certificates of insurance, and coordinating with the security department on various projects. The role includes handling conference room reservations, coordinating catering and cleaning, managing dock and delivery notifications, ordering office and janitorial supplies, tracking health club waivers, and assisting with events and team projects.
Responsibilities
+ Handle tenant and building work orders.
+ Track certificates of insurance for vendors and tenants.
+ Collaborate with the security department on projects.
+ Manage conference room reservations, tours, and coordinate catering and cleaning.
+ Update dock and delivery notifications and night memorandum.
+ Order office supplies and maintain kitchen supplies, copier, postage, overnight services, and daily mail.
+ Order janitorial supplies.
+ Track health club waivers.
+ Assist with the Connect Program, including taking and placing signs, tracking inventory, and attending events.
+ Support the team on various projects.
Essential Skills
+ Data entry
+ Property administration
+ Real estate experience
+ 1+ year of experience as a property coordinator or tenant services coordinator (commercial or residential)
Additional Skills & Qualifications
+ Experience with MRI Angus preferred
+ Experience with Yardi preferred
+ Proficiency in Excel
Work Environment
This is an onsite position located on the 9th floor of a newly renovated building with modern amenities, including a new gym, cafeteria, and convenience store. The role requires working Monday to Friday from 8 AM to 5 PM with a one-hour lunch break. There is a potential for summer Friday hours on rotation from Memorial Day to Labor Day, requiring some flexibility. The building is conveniently accessible via public transportation (Cumberland Blue Line) and is right off the highway (Cumberland exit on I-90). This position is a 6-month contract to hire, with the team seeking a long-term commitment.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
Source : Aston Carter
