TFT - Executive Assistant To The Mayor/CAO - Mayor's Office - Ogden City Corporation

EXECUTIVE ASSISTANT TO THE MAYOR/CAO

Department: Mayors' Office

Division: Mayor's Office

Pay: GRADE 140 $57,005.24 - $82, 657.60 Annual Salary ($27.41 - $39.74 Hourly)

FLSA Status: Exempt, Temporary Full-Time

GENERAL PURPOSE

This position performs a variety of highly responsible, confidential, and complex secretarial and administrative duties for the Mayor, Chief Administrative Officer, or City Council, including preparing reports and attending meetings in support of assigned duties and providing general information and assistance to the public. Receives direction from the Mayor, Chief Administrative Officer, or City Council. Exercises direct supervision over clerical staff.

ESSENTIAL JOB FUNCTIONS

• Review, research, and summarize a variety of fiscal, statistical, and administrative information; prepare related reports, newsletters, and correspondence.
• Coordinate activities with, and provide information to, outside contractors and service providers; prepare contracts for service providers.
• Interpret city policies, procedures, laws, and regulations in response to inquiries and complaints; refer inquiries as appropriate.
• Participate and assist in the administration of the Mayor, Chief Administrative Officer, or City Council's office; recommend organizational or procedural changes affecting support activities.
• Coordinate the clerical support functions of the office to which assigned.
• Participate in the preparation and administration of grants; monitor new legislation and regulations to ensure that assigned programs are following grant requirements.
• Attend a variety of meetings including departmental, advisory board, and related meetings with outside agencies; prepare presentation materials for meetings; prepare minutes for selected meetings; disseminate information to city staff.
• Answer questions and provide information to city staff and the public regarding city procedures and policies.
• Prepare correspondence, schedule meetings, and maintain administrative files for head of assigned area.
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for office supplies and equipment; monitor and control expenditures.
• Assist in the preparation of graphics for presentations and distribute publications to the public.
• May serve as staff liaison to advisory boards and the City Council including preparing agenda items for the council.
• Participate in safety and risk management activities; take action to reduce liability to the city.
• Attendance and punctuality are essential functions of this position. Employee is required to work as a team and frequently meet with co-workers and supervisors; employee is required to communicate in-person with the public during office hours; and employees are required to use on-site equipment.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• At least five years of responsible secretarial experience related to the area of responsibility.
• Associate degree in business administration, Computer Science, or a related field.
• An equivalent combination of the above-stated work experience and education is acceptable.

OGDEN CITY BENEFITS

• Language Pay
• Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- Computer, Bike & Exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement

FULL JOB DESCRIPTON ATTACHED AS PDF