TJJD - Clerk III- Maintenance - (GID) - 45260 - TEXAS JUVENILE JUSTICE DEPARTMENT
Giddings, TX
About the Job
Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00045260
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
HOW TO APPLY
Complete a State of Texas Application for Employment and the following additional forms (available at https://www.tjjd.texas.gov/careers/):
TJJD Employment Application Supplement (HR-003)
Child Abuse Registry Check Consent Form (HR-028)
Disclosure of PREA Employment Standards Violation (HR-975)
Authorization to Release Information (HR-074)
Failure to complete and submit the above forms will cause delays in your consideration for this position.
Apply Online at https://capps.taleo.net/careersection/644/jobdetail.ftl?job=00040948tz=GMT-05:00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
Apply through Work-In-Texas at https://www.workintexas.com/vosnet/loginintro.aspx. You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). The additional forms are available at: https://www.tjjd.texas.gov/careers/) and can be submitted via email to: hrjobsgiddings@tjjd.texas.gov.
Apply via Email to hrjobsgiddings@tjjd.texas.gov. Send completed application, supplemental questions/forms, and copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
PLEASE NOTE
Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month year), supervisors name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.
Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.
BENEFITS
State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary ADD Insurance, Dependent Health Life insurance, Health Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.
GENERAL DESCRIPTION
Performs highly complex (senior-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, purchasing, mail processing, or accounting. Work involves coordinating clerical activities such as compiling and tabulating data, entering data into automated systems, checking documents for accuracy, handling and transporting documents and/or stock and inventory, maintaining files, and assisting staff and the public in completing forms/documents. May train and/or supervise the work of others.
Works under limited supervision, with moderate latitude fo the use of initiative and independent judgment. May be required to work in excess of 40 hours per work week.
ESSENTIAL FUNCTIONS
Oversees the receiving, storing, and issuing of files, materials, and supplies and provides general clerical support to the department/facility.
Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone.
Opens and distributes incoming mail; prepares mail-outs; processes outgoing mail; and maintains and reviews records on postage, registered mail, and packages.
Reviews, edits, and reconciles discrepancies in reports, purchase orders, correspondence, summaries, manuals, brochures, vouchers, journals, ledgers, requisitions, records, and other related forms.
Reviews and edits information on agency records and recommends modification of forms or records.
Maintains logs of work progress, document flow, or correspondence to locate and track documents being processed.
Reviews data; verifies calculations; and edits spreadsheets, charts, graphs, and tables.
Performs data entry, editing, maintenance, verification, retrieval, and inquiry/searches.
Schedules and coordinates calendar appointments, travel arrangements, reservations, and completes travel related documents/vouchers.
Coordinates the receiving, storing, and issuing of files, materials, and supplies.
Delivers, picks up, or receives documents, supplies, equipment, or materials; checks for quantity and quality; or makes arrangements for repairs and services.
Arranges for the scheduling, transfer, and display of surplus property.
Assists in resolving problems for staff and vendors.
Assists in answering and routing incoming phone calls, taking messages, greeting and directing visitors to the appropriate staff.
May assist in preparing reports and summaries and/or legal and/or statistical reports.
May assist in conducting physical inventory of stock, supplies, equipment, and/or fixed assets.
Reports any presence or perception of racial, ethnic, and gender disparities.
Performs a variety of related duties not listed, to be determined and assigned as needed.
Performs all duties in compliance with agency safety policies and procedures:
Reports safety hazards and corrects hazards when possible.
Completes required documentation in the event of an accident/injury within requested time frames.
Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.
Qualifications: MINIMUM QUALIFICATIONS
Experience in secretarial, clerical, or general office work in a field relevant to the assignment.
This position is subject to mandatory pre-employment drug testing and any offer of employment is contingent upon acceptable results from a drug screen conducted for the agency
PHYSICAL DEMANDS AND WORKING CONDITIONS
The following physical demands and working conditions are representative of those encountered while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
Analyzing
Ability to communicate effectively, orally and in writing
Ability to see
Ability to hear (with or without aid)
Liftingup to 25 lbs.
Carryingup to 25 lbs.
Pulling
Pushing
Standing
Sitting
Repeated bending
Identify colors
Depth perception
Operate motor equipment
Reaching above shoulder
Manual/finger dexterity
Dual simultaneo
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
HOW TO APPLY
Complete a State of Texas Application for Employment and the following additional forms (available at https://www.tjjd.texas.gov/careers/):
TJJD Employment Application Supplement (HR-003)
Child Abuse Registry Check Consent Form (HR-028)
Disclosure of PREA Employment Standards Violation (HR-975)
Authorization to Release Information (HR-074)
Failure to complete and submit the above forms will cause delays in your consideration for this position.
Apply Online at https://capps.taleo.net/careersection/644/jobdetail.ftl?job=00040948tz=GMT-05:00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
Apply through Work-In-Texas at https://www.workintexas.com/vosnet/loginintro.aspx. You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). The additional forms are available at: https://www.tjjd.texas.gov/careers/) and can be submitted via email to: hrjobsgiddings@tjjd.texas.gov.
Apply via Email to hrjobsgiddings@tjjd.texas.gov. Send completed application, supplemental questions/forms, and copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
PLEASE NOTE
Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month year), supervisors name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.
Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.
BENEFITS
State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary ADD Insurance, Dependent Health Life insurance, Health Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.
GENERAL DESCRIPTION
Performs highly complex (senior-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, purchasing, mail processing, or accounting. Work involves coordinating clerical activities such as compiling and tabulating data, entering data into automated systems, checking documents for accuracy, handling and transporting documents and/or stock and inventory, maintaining files, and assisting staff and the public in completing forms/documents. May train and/or supervise the work of others.
Works under limited supervision, with moderate latitude fo the use of initiative and independent judgment. May be required to work in excess of 40 hours per work week.
ESSENTIAL FUNCTIONS
Oversees the receiving, storing, and issuing of files, materials, and supplies and provides general clerical support to the department/facility.
Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone.
Opens and distributes incoming mail; prepares mail-outs; processes outgoing mail; and maintains and reviews records on postage, registered mail, and packages.
Reviews, edits, and reconciles discrepancies in reports, purchase orders, correspondence, summaries, manuals, brochures, vouchers, journals, ledgers, requisitions, records, and other related forms.
Reviews and edits information on agency records and recommends modification of forms or records.
Maintains logs of work progress, document flow, or correspondence to locate and track documents being processed.
Reviews data; verifies calculations; and edits spreadsheets, charts, graphs, and tables.
Performs data entry, editing, maintenance, verification, retrieval, and inquiry/searches.
Schedules and coordinates calendar appointments, travel arrangements, reservations, and completes travel related documents/vouchers.
Coordinates the receiving, storing, and issuing of files, materials, and supplies.
Delivers, picks up, or receives documents, supplies, equipment, or materials; checks for quantity and quality; or makes arrangements for repairs and services.
Arranges for the scheduling, transfer, and display of surplus property.
Assists in resolving problems for staff and vendors.
Assists in answering and routing incoming phone calls, taking messages, greeting and directing visitors to the appropriate staff.
May assist in preparing reports and summaries and/or legal and/or statistical reports.
May assist in conducting physical inventory of stock, supplies, equipment, and/or fixed assets.
Reports any presence or perception of racial, ethnic, and gender disparities.
Performs a variety of related duties not listed, to be determined and assigned as needed.
Performs all duties in compliance with agency safety policies and procedures:
Reports safety hazards and corrects hazards when possible.
Completes required documentation in the event of an accident/injury within requested time frames.
Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.
Qualifications: MINIMUM QUALIFICATIONS
Experience in secretarial, clerical, or general office work in a field relevant to the assignment.
This position is subject to mandatory pre-employment drug testing and any offer of employment is contingent upon acceptable results from a drug screen conducted for the agency
PHYSICAL DEMANDS AND WORKING CONDITIONS
The following physical demands and working conditions are representative of those encountered while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
Analyzing
Ability to communicate effectively, orally and in writing
Ability to see
Ability to hear (with or without aid)
Liftingup to 25 lbs.
Carryingup to 25 lbs.
Pulling
Pushing
Standing
Sitting
Repeated bending
Identify colors
Depth perception
Operate motor equipment
Reaching above shoulder
Manual/finger dexterity
Dual simultaneo
Source : TEXAS JUVENILE JUSTICE DEPARTMENT