Towner- Bookkeeping Assistant - Accounts Payable - City of Baltimore, Mayor's Office of Employment Development

Hire Up is a paid work experience opportunity.

• 6 months, with paid job readiness training
• Includes supportive services and job placement assistance
• Work with city agencies, nonprofit organizations, and local businesses

JOB DESCRIPTION

Bookkeeping Assistant – Accounts Payable (Temporary)

The Bookkeeping Assistant provides financial, administrative, and clerical support to Towner Management's Finance and Accounting Department. Primary duties include reviewing and verifying invoices, interacting with vendors and controlling expenses.  The Bookkeeping Assistant also provides support for the day-to-day management of all payment cycle activities in a timely and efficient manner.

In addition to general accounts payable bookkeeping duties, the Bookkeeping Assistant will have the opportunity to provide support for and learn other aspects of the property management business.

Duties:

• Assembly, review, and verification of invoices and payment requests
• Flag and clarify any questionable invoice terms or pricing issues
• Sort, code and match invoices
• Prepare invoices up for payment
• Enter and upload invoices into the AP system
• Research and resolve any invoice discrepancies or other issues
• Vendor correspondence and query response
• Month end closing assistance
• Maintain confidentiality of organizational information

Education and Experience

• Knowledge of accounts payable
• Knowledge of general accounting procedures
• Knowledge of relevant accounting software such as QuickBooks, FreshBooks, or Sage
• Proficiency in data entry and management
• 1 to 3 years of accounts payable or general accounting experience
• High school diploma, GED, or equivalent, though a bachelor's degree in accounting, finance, or related field is a plus

Skills

• General math skills
• Accounting
• Data entry skills
• PC efficiency
• Information analysis
• Excel
• Attention to detail
• Comfort with managing vendor relationships
• Familiarity with YARDI property management software (a plus but not required)
• Ability to multi-task
• Ability to meet deadlines
• Willingness to change and learn new skills
• Ability to follow up on pending issues
• Excellent verbal and written communication skills
• Problem identification and resolution skills
• Information collection and management skills