Trademark Paralegal/Trademark Administrative Specialist - Fortuna BMC

We are seeking a highly skilled and detail-oriented Trademark Paralegal/Trademark Administrative Specialist to join our team. You will be responsible for managing trademark-related administrative tasks, coordinating with docketing vendors, and supporting the trademark team with various formalities and operations. You will bring a combination of excellent organizational skills, strong communication abilities, and the capability to work independently as well as collaboratively.

WORK LOCATION: 3 Parklane Blvd Ste West 840, Dearborn, MI

Work Schedule: A hybrid work schedule with onsite presence required 2-3 days a week.

CONTRACT LENGTH: One year

WHAT YOU'LL DO:

1. File-Keeping and Docketing Management:

   • Oversee and manage day-to-day interactions with the docketing vendor, including fielding questions, solving problems, and liaising with system representatives.
   • Update the Trademark Docketing Playbook as necessary.
   • Manage TM Registration and Renewal Certificates:
     • Maintain physical copies and ensure they are properly stored.
     • Scan and input physical certificates into the system.
     • Retrieve certificates upon request.
   • Handle special projects as assigned.

2. Reporting:

   • Prepare and distribute weekly Trademark Docket Reports.
   • Generate Annual Trademark Renewal and Maintenance Reports.
   • Compile Quarterly TM Metrics Reports.
   • Fulfill ad-hoc Anaqua report requests, such as:
     • Matter-specific portfolio reviews and reporting.
     • Generating TM schedules for agreements.

3. Formalities:

   • Maintain a tracker of all documentation requests, including signatures, POAs, affidavits, etc., from the Chief Trademark Counsel.
   • Support the execution of agreements (notarization, legalization, apostille) via DocuSign and/or paper copies.
   • Assist with the review and execution of Powers of Attorney (notarization, legalization, apostille) as needed.

4. TM Team Operations:

   • Manage shared documents, folders, and resources.
   • Organize team meetings, including creating agendas and maintaining minutes/notes for follow-up actions.
   • Support the engagement of new and existing outside counsel, including handling engagement letters, budgets, Anaqua codes, and supplier setup.
   • Assist with event planning for outside counsel meetings at INTA (1-2 times per year).
   • Provide other ad-hoc administrative support to the TM team as required.

WHAT YOU'LL BRING:

• Ability to work collaboratively within a team and independently as required.
• Strong attention to detail with excellent organizational skills, especially in managing physical and electronic legal files.
• Proactive approach with the ability to take ownership and responsibility for tasks, including providing status updates and ensuring timely completion.
• Effective communication skills, both verbal and written.

Experience and Education:

• Minimum of 5 years of relevant experience in trademark docketing and legal formalities.
• Experience with international documentation formalities such as legalization and apostille is preferred.
• Notary Public certification is required.
• Proficiency in DocuSign and FedEx systems.
• Advanced skills in Microsoft Office Suite (Excel, PowerPoint, and SharePoint preferred).
• Familiarity with Anaqua software is a plus.
• Preferably holds a Bachelor's degree in Legal Assistant or Paralegal Studies from an ABA-accredited university.