Translational Medicine Administrative Partner IV - Tailored Management

South San Francisco, CA 94080

Job title: Administrative Partner
Location: South San Francisco, CA
Duration:5+ months

Job Description:

Identify and anticipate needs of business partners and prioritize work activities accordingly
Proficient in all available tech meeting platforms including in room technology, video conferences, Google Meets, Zoom and global webcasts
Schedule and support external candidate interviews and new hire orientation and onboarding
Submit facilities, IT and Site Services requests
Manage purchase orders, contracts, invoices, payment tracking and vendor maintenance
Manage multiple schedules with emphasis on heavy calendaring of complex meetings
General office responsibilities include but not limited to: scheduling travel, processing payment and expense reports, maintaining electronic files, ordering food and other supplies for a variety of meetings and events, greeting visitors, ensuring compliance with policies, integrating and facilitating communication with individuals, the team, the department and other functions across the company, and actively participating in administrative team meetings, and projects as requested
Arrange, coordinate and support meetings, events and activities both on and off-site
Manage deadlines related to business needs as well as other special projects
Collaborate with administrative team to support complex/special projects and deadlines

Individual must:

Provide good judgment with sensitive, confidential and complex information,
Flexibility to take direction from business partners and administrative team on routine tasks and projects
Demonstrate autonomy in managing time and prioritize
Possess exceptional problem-solving and decision-making abilities
Provide excellent customer service support and have prior successful experience with attention to detail
Work independently and within teams
Have strong follow up skills, and ability to manage multiple projects or unexpected requests simultaneously, while maintaining a pleasant working demeanor

Work and Physical Requirements: (Minimum requirements)

Ability to respond and adjust to requests for information during core business hours Monday through Friday.
Proven ability to handle confidential, complex and sensitive information.
Ability to stand or sit for at least 6 hours each day.
Requires a significant amount of keying and mousing. Ability to accommodate extended periods of computer use to meet business operations.
Ability to lift up to 15lbs if required.
7-10 years of previous administrative experience, strong computer skills utilizing Google Suite (gCal, gMail, gDrive, etc). Excellent written and verbal skills are required.

Source : Tailored Management