Travel Administrative Assistant - IES Communications

Job Description:

This role will be an Administrative Assistant to the our Corporate Travel Department.

 

Job Summary:

The Travel Administrative Assistant is the administrative person for the Travel department.  This position reports to the Travel Manager.  You will work as a team member assisting the Travel Coordinators with Administrative duties.

Job Duties and Responsibilities:

• General Computer knowledge
• General knowledge of Excel
• Knowledge of PDF Adobe
• Working within our Conferma credit card systems for virtual credit card information
• Calling hotels to confirm credit card authorization has been received or filling out hotel credit card authorization to ensure the traveler’s check-in process is quick without incident.
• Researching credit card payments and authorizations if a travel’s credit card is charged on accident.
• Call hotels for receipts
• Good communication and phone skills
• Must be able to multitask
• Good attention to Detail
• Must have the ability to adapt to a fast-paced environment
• Must have the ability to organize and prioritize
• Must be willing to perform other duties as assigned
• Must be able to work overtime as needed.

 

 

Min:USD $18.00/Yr.Max:USD $20.00/Yr.Qualifications:

 

Physical and Mental Requirements:

• Must be self-motivated, positive in approach, and professional.
• Must promote the Company culture, and mission to all employees, vendors, clients, and business partners
• Must possess proven problem-solving skills, critical thinking skills, and the ability to effectively read, write, and give oral direction(s) to project personnel.
• Must be extremely well-organized and able to prioritize
• Must be able to learn Company and customer project management systems.
• Regular attendance is mandatory.
• Good attention to Detail
• Must have the ability to adapt to a fast-paced environment
• Must have the ability to organize and prioritize
• Must be willing to perform other duties as assigned
• Must be able to work overtime as needed.

   

 

 

Education, Certification, License, and Skill Requirements:

• Must possess at least a High School diploma or GED equivalency.
• Must have some experience in customer interfaces, such as liaison between the customer and the Company.
• Must possess a minimum of three (3) years of working experience.
• Must be proficient with Microsoft Office (Word, Excel, and MS Project).
• Must meet Company minimum driving standards.
• Must be able to manage multiple tasks/projects simultaneously.

 

Minimum Years of Experience:2-4License Required:NoMinimum Education:High SchoolOverview:

 

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2023 fiscal year ending September 30, 2023, IES produced over $2.3 billion in revenue and employed over 8,400 employees at over 129 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.

EEO Statement:

PLEASE NO AGENCY CALLS. 
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.

 

EEO & Affirmative Action

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government. 

 

View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement

 

View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster

 

Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.

 

IES Participates in E-Verify

 

E-Verify Information

 

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