UAB0017D - University of Alabama at Birmingham

Compensation:%2417.95 - %2429.20

Work with the Best at UAB Medicine:
UAB Medicine is Alabamarsquo;s largest single-site employer and operates over 1,200 beds and over 200 clinics inBirmingham,Alabama. When you become part of UAB Medicine, you join anationally ranked academic medical centercommitted to education and advancing medical science through research.

-U.S. News & World Report's Best Hospitals, #1 in Alabama
- Americarsquo;s No. 1 Best Large Employer,Forbes, 2021
- Level I Trauma Center
- NCI-Designated Comprehensive Cancer Center, Comprehensive Transplant Institute, Comprehensive Stroke Center

Our success in patient care, innovation, and education is a direct result of oursupportive and inclusive culture. Whether you are looking to start your career, fast-track your development, or diversify your skills,UAB Medicine offers avenues for advancement that other employers cannot match.

General Responsibilities
Under supervision, the HR Assistant coordinates the front desk operations for Human Resources. The HR
Assistant performs new hire onboarding and support responsibilities as delegated by HR Leadership
according to the established procedures and policies. Also includes administrative responsibilities to
maintain confidential records associated with the employment process.

Key Duties & Responsibilities
1. bull; Complete a variety of duties with Pre-Hire and Orientation process for new hires:
o Processes I-9s in compliance with Federal regulations and guidelines including E-Verify
o Provide assistance to internal and external HR related inquiries or requests
o Assist with making ID badges for new hires and replacement badges for employees as
needed
o Assists new hires as needed with onboarding questions
o Provides assistance with onsite orientation including new hire documents
bull; Complete administrative tasks to facilitate a smooth operation of the department for staff
and visitors:
o Answer questions concerning departmental issues from visitors or telephone calls when
appropriate
o Redirecting HR related calls or distribute correspondence to the appropriate person of the
team
o Liaise with other departments or functions as needed (payroll, records, etc.)
bull; Performs general office and administrative tasks, responsible for maintenance of
confidential files:
o Responsible for pulling employee files for survey purposes
o Monitoring systems for accuracy of information as it relates to I-9 processing
o Maintain employment supplies, equipment, and forms inventory
o Process invoices for payment
o Administrative tasks as delegated by Leadership and other staff
o Maintain I-9 files. Reviews forms are complete and accurate for audit purposes
o Scanning of documents as directed
o Data entry into HR systems as delegated
o Assist in ad-hoc HR projects as needed

Minimum Requirements
Position requires high school diploma and one (1) year of experience employment/recruitment, or
business office setting. Must be proficient in Microsoft Office; possess exceptional telephone & customer
service skills; and be knowledgeable of English grammar & punctuation.

Must be able to:
(1) Perform a variety of duties often changing from one task to another of a different nature without loss of
efficiency or composure
(2) Accept responsibility for the direction, control and planning of onersquo;s own work
(3) Work independently
(4) Respect and preserve the confidential data to which this position has access
(5) Relate to others in a manner which creates a sense of teamwork and cooperation
(6) Communicate effectively with people from every socioeconomic, cultural and educational background
(7) Exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment
(8) Perform effectively when confronted with emergency, critical, or unusual or situations
(9) Demonstrate the quality work ethic of doing the right thing the right way
(10) Maintain a customer focus and strive to satisfy the customer's perceived needs
(11) Must be self-directed / self-motivated, have good communication and interpersonal skills.