UNDERGRADUATE PROGRAMS ADMINISTRATOR - University of California, Irvine

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The UC Irvine Department of History is a community of scholars who pride ourselves on teaching, research, professional and public service. The department is comprised of 37 senate faculty, 5-7 non senate lecturers, 45 PHD students, 5 MA students, and 325 undergraduate majors. The department houses the UCI History Project, the Career Development for Historians program and the Women and Social Movements Journal. In addition, we provide administrative support to the Religious Studies Program, Armenian Studies Program, Jewish Studies Minor and Native American and Indigenous Studies Minor.

Under the direction of the History Department Chair, Program Directors, and MSO the Undergraduate Programs Coordinator performs a full range of professional duties relating to the Undergraduate Programs of the Department of History, Program in Religious Studies, Armenian Studies, Jewish Studies, Native American Studies, and the UCI History Project. Responsible for the development and implementation of the annual course schedules, advise faculty and undergraduate students on the requirements, policies, and procedures for their respective programs, manages program operational budget and finances, and responsible for the recruitment and management of all Unit 18 faculty and Academic Coordinators under their respective programs (hiring, appointment, reappointment, etc.) Applies professional concepts, campus, school, and system wide policies, and procedures to provide guidance to the History Chair and Program Directors to resolve a variety of undergraduate program issues of moderate scope and complexity. Performs special projects as assigned.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $$30.56- $$42.00 ().


Required:

• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern Undergraduate Programs and Academic HR.
• Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.
• Knowledge of human resources management systems and other related business software programs and systems.
• Knowledge of unit academic culture and educational goals of discipline(s) served.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Demonstrated organization, problem solving, and ability to communicate effectively with diverse audiences.
• Demonstrated experience working with confidential information and using sensitivity, tact and discretion in internal and external communications.
• Demonstrated skill to assess priorities in order to complete work in a timely manner in an environment of deadline constraints, competing priorities and heavy and changing workload.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Bachelor's degree in related area and / or equivalent experience / training
• 3-5 years Experience in an academic department or working with undergraduate students.

Special Conditions:

• Occasional evening overtime to support undergraduate events and activities.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.