Unit Coordinator FullTime Day Shift - Hebrew SeniorLife, Inc.

Hebrew SeniorLife employees set the highest standard in our commitment to redefine the experience of aging. With compassion, resilience, and determination, we make a difference in the lives of patients, residents, their families, and the broad senior care community every day. And they in ours as well. These life-changing connections give our work meaning and fuel our desire to advance our potential. To be all that we can be. At Hebrew SeniorLife, that’s uniquely possible. Because here we’re supported to always keep growing. And as we do, so does our collective impact.

Our benefits include:

• Excellent medical and dental benefits, available on your first day for positions over 24 hours/week
• A 403b retirement plan open to all employees, including per diems
• Generous paid time off
• On-site health and wellness programming
• Tuition reimbursement and scholarships
• An employee recognition program

II.     Position Responsibilities:

• Communicate with patients, families, visitors and other health professionals in a manner that conveys respect, caring and sensitivity.
• Maintain confidentiality of patient and unit information.
• Prioritize work, and provide prompt, efficient service.
• Answer telephone, screen calls, take and relay messages.  Pick up and deliver mail to Nursing unit, screen patient’s mail and refer to appropriate person as necessary.  Act as unit receptionist; refer visitors, family or staff to the appropriate person or place for information or direction. 
• Prepare correspondence and reports.  Order supplies in a cost effective manner.
• Perform daily clerical duties as required and requested, i.e., develop and/or edit data and perform data entry; use computer skills to prepare reports, draft memos, and compose unit meeting minutes. 
• Transport patients to clinic and other designated areas within the Center, as requested.
• Review information on patient records to ensure completeness and accuracy, keep files current according to established guidelines, and oversee and assist with monthly MDS process.
• Coordinate appointments for patients, unit meetings, and other unit activities.
• Maintain and keep current unit records, reports, and bulletin boards.
• Transcribe doctor’s orders for patient appointments.  Working with a licensed nurse, check the monthly computer printouts of medication and treatment sheets.
• Participate in the scheduling process in conjunction with the Director of Nursing/Nurse Manager.
• Label all equipment used for patient care.
• Assist with staffing and enter electronic time sheets/time changes.
• Assist with unit educational activities, i.e., orientation of new staff, preparation of educational materials, and training of designated staff in computer skills.
• Adhere to established departmental policies, procedures, and objectives.
• Participate in educational programs, unit meetings, and quality improvement programs.
• Exemplify professionalism and exhibit values, which contribute to the achievement of the mission of the Hebrew Rehabilitation Center.
• Perform other related duties as required or directed.

VI.    Physical Demands

         See physical requirements sheet in Occupational Health.

III.   Qualifications                                                                                  

• High School or equivalent plus post high school specialized training. 
• Secretarial/clerical skills          including knowledge of pertinent computer applications and medical terminology.
• Previous secretarial experience desired.

• Successful completion of HRC orientation and competency tool.
• Annual attendance at hazards communication, infection control, fire safety and elder abuse education programs.