UNIV - Program Coordinator II - Psychiatry: National Crime Victims Research & Treatment Center - MUSC

Job Description SummaryThe incumbent will provide administrative, technical and programmatic services to the Charleston Consortium Internship Program and NCVC Educational web courses. Incumbent will facilitate yearly intern recruitment, interview...

Job Description Summary

The incumbent will provide administrative, technical and programmatic services to the Charleston Consortium Internship Program and NCVC Educational web courses. Incumbent will facilitate yearly intern recruitment, interview, and placement process between MUSC and the Ralph H. Johnson VAMC, in compliance with the Association of Psychology Postdoctoral and Internship Centers (APPIC) and American Psychological Association standards. This involves assisting program leadership in managing applicant database and coordinating the scheduling of interns and faculty for teleconference interviews. Incumbent will be responsible for maintaining accuracy of and updating Charleston Consortium Internship Program website and alumni database. Incumbent will coordinate collection and initial analysis of program evaluation data used to support the maintenance of program accreditation. Incumbent will work in close collaboration with the Program Directors and Psychology Education Committee, which oversees the operation of the internship. Incumbent will independently manage seminar coordination, scheduling communications, and teleconference set-up for all program-related didactics. Incumbent will independently coordinate special training events (e.g., Resiliency Days, end-of-year graduation activities, and orientation). This position will also be responsible for administering programmatic activities related to the NCVC’s education division. The incumbent will manage all administrative aspects and project operations for the Charleston Consortium Internship program including strategic planning under the supervision of the Program Directors and Psychology Education Committee. Incumbent will supervise a part-time program manager to assist with administrative duties and coordination with MUSC and Ralph H. Johnson VAMC Human Resources departments. Incumbent will also provide some administrative support to world wide web course trainings offered through the NCVC Education Division (e.g., TFCBTWeb2.0, CPTWeb2.0, and forthcoming courses).

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001052 COM PSYCH NCVC CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

46,655.00 - 66,488.00 - 86,321.000

Scheduled Weekly Hours

40

Work Shift

Job Description

FLSA: Salaried

Work Schedule: Monday - Friday, 8:30AM - 5:00PM; on campus with possibility of remote

Job Duties:

• 30% - Responsible for administrative and programmatic services related to MUSC’s Charleston Consortium Internship Program. Including 200+ yearly applicants and approximately 24 matched interns per training year (Aug-July). Incumbent will manage recruitment, interviews, faculty ratings, and intern progress evaluations, working with APPIC, VA, and interns’ home training programs for interns enrolled in our accredited program.
• 25% - Comply with APA and APPIC guidelines to maintain accreditation and membership. Complete program reports, grant reports, annual and periodic accreditation reports (including accreditation self-study), and any additional materials requested by agencies or Program Directors. Consistent with accreditation regulations, manage and update the internship website and the program database of former pre-doctoral trainees, which includes over 800 alumni, and communicate with alumni as the needs of the program dictate.
• 20% - Independently responsible for procurement activities related to the training program and the program's trainees; includes retention of materials for proper invoicing to agency as well as accurate record keeping of goods, supplies, and equipment. Responsible for managing and coordinating travel for interns. Also requires knowledge of training program rules and policies related to allowable procurement expenditures.
• 10% - Responsible for timekeeping all types of leave (annual, sick, professional) for all enrolled interns. Manages monthly supplemental pay for approximately 9 VA- and grant-funded interns.
• 10% - Liaise with MUSC Human Resources regarding onboarding & termination of interns within the Charleston Consortium Internship Program. Liaise with VAMC Human Resources to onboard VA funded interns into government system.
• 5% - Coordinate quarterly payments to Department of Psychiatry CECAR for online course continuing education certificates, and other related duties associated with the mission of the Division.

Preferred Training and Experience: A bachelor's degree and three years business, personnel, grant-in-aid experience. Knowledge of various software programs such as Word, Excel, Teams, Zoom, and PowerPoint. 

Additional Job Description

Minimum Requirements: A bachelor's degree and two years relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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