University Administrative Assistant - Boylston Staffing
Boston, MA
About the Job
Boylston Staffing is looking for an Administration Assistant for a University in Cambridge. Will report to the Assistant Director of Administration and Finance and support multiple faculty in the Department. Will executes a broad range of technical systems in support of teaching and research. Will prepare materials for publications and/or grants.
This is a 3 month position paying $28-$30/hr on site with one day remote. (Hybrid)
Job Responsibilities:
This is a 3 month position paying $28-$30/hr on site with one day remote. (Hybrid)
Job Responsibilities:
- Provides a wide range of clerical support, including composing and editing letters, reports, presentations, etc. Prepares copy for publication or submission of grant proposals and/or reports. Assists with copying, printing, scanning, faxing, filing, and shredding materials related to lab operations.
- Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications. Updates faculty, lab, and/or departmental websites.
- Serves as principal administrative contact and source of information for students, staff, faculty, and external customers. Answers and routes phone calls, mail, and e-mail messages, and handles wide-range information dissemination.
- Prepares and produces financial reports using online financial systems, such as reimbursement for travel, corporate cards
- Assists in preparation of spreadsheets for grant budgets and tracks expenditures.
- Purchases and maintains inventory of supplies for office or lab.
- May assist in onboarding, training, scheduling, and distributing work of students, casuals, or temporary staff.
- Responsibilities will also include reception and other general support for departmental administrative offices.
- Contributes to unit effort by accomplishing related duties as required.
Additional Qualifications:
- Three plus years of office administration and customer service experience preferred.
- Strong MS Office skills. Solid writing, editing, and proofreading skills.
- Excellent interpersonal skills and ability to communicate professionally with diverse constituency.
- Ability to handle complex and confidential information with discretion.
- Ability to work across teams and with a variety of projects.
- Excellent organizational skills with ability to prioritize work in an environment with multiple and conflicting interests (i.e., multiple faculty).
- Ability to work independently with minimal supervision.
Source : Boylston Staffing