US_Administrator 2 - KYYBA, Inc
Raleigh, NC 27606
About the Job
Job Description
Roles and Responsibilities
• Collect, organize, and administrate reports regarding progress.
• Support with the creation of progress, site, project, and management presentations
• Attend meetings; take and distributing minutes of meetings and track the progress of the defined actions items
• Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites
• Track site personnel timesheets and working hours. Maintain a track record with table and charts of this information and share with required departments in the business
• Keep an updated record of *** personnel on site.
• Support the Site team with different reporting needs as may be required
• Implement the business processes and engages with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness.
• Identify and eliminate waste or non-added value activities within the area of responsibility
• Maintain records/databases/filing systems/archives, in electronic and/or hard copy format.
• Perform general administrative activities and provides backup support for others in case of sick-ness/absence/workload.
• Support/arrange the translation of documents
• Keep an updated record of the delivery situation.
• Send and receive parcels.
• Administrate living quarters.
• Administrate site cars and local transportation.
• Administrate Site offices and facilities.
• Introduction of personal on administration and routines.
• Regular contact, as required and authorized, with local suppliers and contractors, including housekeeping and security.
• Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE).
• Coordinate travel arrangements for site personal and visitors together with the home-office Site Recourse Coordinators, Travel Coordinators and Project Construction and Commissioning Man-agers.
Must Have Requirements:
Minimum 5 years of proven experience in administrative tasks, preferably in a construction or project management environment.
Excellent written and verbal communication skills to effectively interact with team members, suppliers, and contractors.
Strong organizational abilities to collect, organize, and maintain records, reports, and documentation accurately.
High level of attention to detail to ensure accuracy in tracking personnel timesheets, working hours, and other administrative tasks.
Demonstrated capability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
About Kyyba:
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.
Disclaimer:
Kyyba is an Equal Opportunity Employer.
Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans /Veteran Spouses/ Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need.”
Rewards:
Medical, dental, vision
401k
Term life
Voluntary life and disability insurance
Optional Pre-paid legal plan
Optional Identity theft plan
Optional Medical and dependent FSA
Work-visa sponsorship
Opportunity for advancement
Long-term assignment with opportunity for hire by client
SELECT AWARDS
Roles and Responsibilities
• Collect, organize, and administrate reports regarding progress.
• Support with the creation of progress, site, project, and management presentations
• Attend meetings; take and distributing minutes of meetings and track the progress of the defined actions items
• Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites
• Track site personnel timesheets and working hours. Maintain a track record with table and charts of this information and share with required departments in the business
• Keep an updated record of *** personnel on site.
• Support the Site team with different reporting needs as may be required
• Implement the business processes and engages with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness.
• Identify and eliminate waste or non-added value activities within the area of responsibility
• Maintain records/databases/filing systems/archives, in electronic and/or hard copy format.
• Perform general administrative activities and provides backup support for others in case of sick-ness/absence/workload.
• Support/arrange the translation of documents
• Keep an updated record of the delivery situation.
• Send and receive parcels.
• Administrate living quarters.
• Administrate site cars and local transportation.
• Administrate Site offices and facilities.
• Introduction of personal on administration and routines.
• Regular contact, as required and authorized, with local suppliers and contractors, including housekeeping and security.
• Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE).
• Coordinate travel arrangements for site personal and visitors together with the home-office Site Recourse Coordinators, Travel Coordinators and Project Construction and Commissioning Man-agers.
Must Have Requirements:
Minimum 5 years of proven experience in administrative tasks, preferably in a construction or project management environment.
Excellent written and verbal communication skills to effectively interact with team members, suppliers, and contractors.
Strong organizational abilities to collect, organize, and maintain records, reports, and documentation accurately.
High level of attention to detail to ensure accuracy in tracking personnel timesheets, working hours, and other administrative tasks.
Demonstrated capability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
About Kyyba:
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.
Disclaimer:
Kyyba is an Equal Opportunity Employer.
Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans /Veteran Spouses/ Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need.”
Rewards:
Medical, dental, vision
401k
Term life
Voluntary life and disability insurance
Optional Pre-paid legal plan
Optional Identity theft plan
Optional Medical and dependent FSA
Work-visa sponsorship
Opportunity for advancement
Long-term assignment with opportunity for hire by client
SELECT AWARDS
- An INC 5000 company for 10 years
- Corp! Michigan Economic Bright Spots
- Crain’s Detroit Business Top Staffing Service Companies in Detroit
- TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
- Best of MichBusiness winner in HR Wizards & Partnerships
- Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest
- 101 Best & Brightest Companies to Work for in Michigan
Source : KYYBA, Inc
