Vaccine Specialist - American Technology Consulting

Title: IN-DOH-Vaccine Finance Specialist (727530)Location: IDOH - 2 N. Meridian St. Indianapolis IN 46204Interview: WebExThis position serves as the subject matter expert for vaccine ordering andsupply management requirements, and provides expert consultation in thedevelopment and maintenance of all associated internal and external policies andprocedures.The Immunization Division is one of six divisions within the Public HealthProtection and Laboratory Services Commission of the Indiana State Department ofHealth (ISDH). The ISDH Immunization Division is one of 61 states and USterritories funded through a cooperative agreement with the Centers for DiseaseControl and Prevention (CDC) to develop, implement, assess, and promoteimmunization-related activities with the goal of achieving and sustaining highimmunization coverage, reducing vaccination disparities, and decreasing theincidence of vaccine preventable diseases. The ISDH Immunization Division iscommitted to the prevention of disease, disability, and death among Hoosiersacross the lifespan through a collaborative approach to improve vaccinationcoverage and access to vaccines.The Immunization Division is organized into four sections consisting of 33staff: Immunization Information System (IIS) Operations, Division Operations,Vaccine Access and Management, and Immunization Assessment and Promotion. TheISDH Immunization Division Vaccine Finance Specialist position is on the VaccineOrdering and Accountability (VOA) team within the Vaccine Access and Management(VAM) section. This position can perform all related duties at an offsitelocation in a remote capacity. The incumbent will be expected to travel to thecentral office based on programmatic needs. The VAM section is responsible forensuring access to and accountability for vaccines through the assurance ofproper implementation of the Vaccines for Children (VFC) program. The VOA teamis comprised of the Vaccine Ordering and Accountability Coordinator, RegionalVaccine Ordering and Accountability Specialists (3), Vaccine Finance Specialist,and an Operations Support Specialist. This position reports directly to theVaccine Ordering and Accountability Coordinator.This position serves as the subject matter expert for vaccine ordering andsupply management requirements, and provides expert consultation in thedevelopment and maintenance of all associated internal and external policies andprocedures. The incumbent supports the Vaccine Ordering and AccountabilityCoordinator in the development of internal processes for reviewing and approvingprovider-submitted vaccine orders, and conducting training for relevant staff.The incumbent assists the Deputy Vaccine Access and Management Director with allvaccine budget preparation and monitoring activities, including updatingrequired CDC tools and reports. The incumbent is responsible for submitting allfinal vaccine orders into the CDC vaccine tracking system, VTrckS, and maintainsall associated data. This position oversees the routine and influenza vaccineallocations for the north, central, and south provider regions. Vaccine Ordering(35%)• Serves as the Children and Hoosier Immunization Registry Program (CHIRP)Immunization Information System (IIS) Vaccine Ordering Management System (VOMS)and CDC VTrckS (Vaccine Tracking System) super-user• Communicates with the Deputy Vaccine Access and Management Director on aroutine basis to determine the amount of available funds for vaccine purchasing• Updates and maintains CDC VTrckS database• Conducts final aggregate vaccine order review prior to submission• Uploads vaccine orders from CHIRP• Determines fund type splits for all vaccine orders each quarter• Conducts annual review of CDC vaccine order and vaccine purchase data reportso Provides recommendations for adjustments based on identified results andtrends• Develops and monitors the vaccine order review, approval, and managementprocesses conducted by Regional Ordering and Accountability Specialist staffo Provides cross coverage as needed• Ensures all vaccine return transactions are entered into VTrckS andcorrections made as necessaryVaccine Supply (20%)• Oversees routine and influenza vaccine allocations for north, central, andsouthern provider regions, ranging between 750-800 offices• Participates in meetings with vaccine manufacturers and insurance plans,either as a representative for the ISDH Immunization Division, or as acomplement to the Deputy Vaccine Access and Management Director• Prepares various reports to CDC and program staff related to vaccine issuessuch as inventory, vaccine shortages, backorders, warehouse, delivery,healthcare providers, and other related issues• Attends routine program meetings to report on issues associated withimmunization provider vaccine orders, vaccine supply, and vaccine deliveryVaccine Finance and Budget (20%)• Assists the Deputy Vaccine Access and Management Director with vaccine budgetpreparations• Collects data for and submits the Population Estimates Survey (PES), CostAffordability Tool (CAT), annual Vaccine Spend Plan, monthly Vaccine Spend Planreports, and Vaccine Purchase Estimator Tool (VPET), with the assistance of theDeputy Vaccine Access and Management Director, as needed• Reviews and updates Vaccine Spend Plan reports and the VPET with theassistance of the Deputy Vaccine Access and Management Director, as neededPolicy and Procedure Development, Implementation, and Maintenance Support (15%)• Maintains knowledge of current requirements related to vaccine ordering andmanagement• Serves as the subject matter expert regarding various vaccine funding sourcesand their associated policy and eligibility requirements• Assists in the formulation of policy and procedures for VFC providersconcerning vaccine ordering and distribution as well as patient eligibility• Supports all internal standard operating procedure (SOP) and policydevelopment and maintenance related to vaccine ordering• Provides guidance and thought leadership to internal teams regarding contentdevelopment for online learning management system (LMS) training modules,provider training materials, and process improvement interventionsService Delivery and Professional Development (5%)• Participates in continuing education and training opportunities related toagency policy, VFC policy and procedure, and CDC vaccine programs and fundingmechanisms• Participates in division events, meetings, projects, and initiativesOther duties as assigned (5%)• Supports vaccine-preventable disease outbreak response efforts, as requested