Vehicle Operations Specialist - Potawatomi Federal Solutions, LLC

Vehicle Operations Specialist

Location:  Camp Douglas, WI

Employment Status: Full Time- SCA Hourly

Position Summary:

Advanica Technologies, LLC (a federal government contractor) is seeking a qualified Vehicle Operations Specialist who is responsible for maintaining and assisting in the management of Vehicle Operations at Volk Air National Guard Base, Camp Douglas, WI.

The job consists of these three broad areas:

1) Scheduling and Dispatch

2) Utilization

3) Operator Licensing

Essential Duties & Responsibilities:

Scheduling and Dispatch:

•  Attends all required scheduling and site survey visits as the primary point of contact for vehicle usage by visiting customers.
•  Conducts Vehicle Operation Control Center dispatch operations by coordinating with installation customers for vehicle forecasting and scheduling.
•  Validates operator licenses, qualifications, and AF Forms 1800 prior to dispatch. AF Form 1800 should also be checked upon receiving a vehicle back into the fleet to ensure it does not contain open discrepancies.
•  Fulfills customer requests based on vehicle availability, customer need, and priority.
•  Coordinates with Fleet Management office to ensure scheduled maintenance actions are completed prior to dispatch to minimize effect to customers.
•  Upon receipt of customer request, provides Training Fleet vehicles IAW AFI 24-301, AFI 24-302, and WI/CRTC policies.
•  Ensures the appropriate vehicles are issued for the request and allow only operation within the Permissible Operating Distance (POD) as approved by WI/CRTC IAW AFI 24-301. Vehicle requests for operation beyond  the established POD must have written approval by Vehicle   Management office prior to dispatching of vehicle(s). All actions will be recorded in the Vehicle Operations system of record. A dispatch control board will be maintained to ensure uninterrupted dispatch activities in the event of contract employee absence.
• Other scheduling and dispatch requirements:
  • Vehicle Control Program (VCP). Manages the WI/CRTC Air National Guard Base VCP and maintains a current Vehicle Control Official (VCO) listing IAW AFI 24-302.
  •  Coordinates short-term vehicle lease/rental agreements requests with Vehicle Management office.

Vehicle Utilization Recording:

•  Tracks all outgoing and incoming utilization for training fleet.
•  Records utilization information for each dispatch action in the vehicle operations system of record. Monthly miles and fuel utilization will be recorded in the fleet management system of record. Air Force leased vehicle utilization will be monitored and a rotation plan utilized to keep mileage within established allowance determined by Vehicle Management office. Excess mileage will be reported to the Vehicle Management office and COR.
• Other Vehicle Utilization requirements:
  • Training Fleet Vehicle Care- Responsible for all monthly operator level maintenance checks, IAW AFI 24-302. The AF Form 1800 will be utilized to record completion. Vehicles will be washed, vacuumed, and filled with fuel after each dispatch action. Vehicles will be waxed often enough to preserve the painted finish, but at least annually IAW AFI 24-302 and TO 36-1-191. Ensure completed work information is input to the vehicle operations system of record. A parking plan will be utilized to help track location of all Training Fleet vehicles when not in use by customers.
  • Fleet Wash Facility- Ensures the fleet wash facility is kept within industry standards. The fleet wash facility shall be clean and serviceable. Reports any discrepancies to the Vehicle Management office.
  • Accident and Abuse- Coordinates with base Safety, Security, and Vehicle Management to complete all required accident documents. All accident documents will be stored in the permanent portion of vehicle history binder as well as in a digital folder. During incoming or outgoing dispatch, vehicle damage due to operator abuse IAW AFI 24-302 will immediately be reported to the Vehicle Management office.

Government Operator Records & Licensing:

•  Issues and maintains records for all U.S. Air Force Motor Vehicle Operator Identification Cards. Issuance will be based on receipt of all required forms and signatures from authorized Government representatives IAW AFI 24-301 & 24-302.
•  Records will be maintained in the approved Vehicle Operations system of record.
•  A monthly report of current and expired licenses will be provided to the base Vehicle Control Officials, or upon request.

Education & Experience Requirements:

•  High School Diploma or equivalent
•  Three (3) to five (5) years working in AF Vehicle Operations Control Center, AF Vehicle Management Office, or AF Fleet Transportation Center
•  Experience working at the Wisconsin Combat Readiness Training Center (WI/CRTC) Air National Guard Base, Camp Douglas, WI is a plus.
•  Must understand various AF Forms, AF Instructions and systems used in USAF Vehicle Management, Dispatch and Licensure Program Office (i.e. USAF Motor Vehicle Operator Identification Card).
•  Valid driver’s license and clean driving record.
•  Ability to operate company vehicles and provide personal vehicle insurance.

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Advancia Technologies, LLC is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.