WIC Administrative Assistant I - United Health Centers of the San Joaquin Valley

Under the direction of the WIC Director, the WIC Administrative Assistant I is responsible for ordering materials necessary for all WIC sites, tracking receipt of supplies ordered, keeping records and submitting required documents to State WIC related to equipment and non-equipment items for inventory purposes. 

SUMMARY OF RESPONSIBILITIES:

Works closely with the WIC Director and other members of the organization's administrative team to:

• Order materials necessary for WIC sites from State WIC, the stockroom and other sources.
• Track delivery and payment of supplies ordered.
• Keep records and submit required documents to State WIC related to equipment and non-equipment items for inventory purposes.
• Perform common and basic office duties such as answering the telephone, directing calls, emails and faxes, and other office-related duties.
• Complete common project work such as participating on tasks requiring added assistance and helping the WIC Administrative Team.

PERFORMANCE AREA: Primary Work Duties

• Inputs, types, reviews, maintains, gathers and/or prepares reports, agendas, meeting minutes, surveys and other correspondence.
• Tracks the daily time study data for all staff.
• Prepares requisitions, tracks delivery and installation of supplies and services,
  and communicates with purchasing, accounts payable, and the finance department regarding results.
• Works as a liaison with individual clinics and external companies.

PERFORMANCE AREA: Secondary Work Duties

• Prepares the State WIC inventory control document (A-1) re: equipment
  purchased/disposed. Provides State WIC with delivery information and requests State
  ID tags for identification and/or inventory purposes.
• Prepares for meetings/staff trainings by contacting speakers, preparing agenda and room
• Prepares training binders for new/current staff and Dietetic Interns.
• Assists in the bid process on equipment maintenance agreements and services.
• Assists in gathering information and tracking all outreach activities.
• Assists in the preparation of California WIC Program Evaluations (PE), Nutrition
  Services Plan (NSP), State Controllers and/or Federal Audits documentation.
• Updates and keeps current the copies/postages report, breastfeeding
  inventory/distribution, emergency phone tree, and other documents necessary for the
  smooth running of the program.
• Functions as the National Voter Registration Act Coordinator
• Protects, promotes, and supports breastfeeding. Understands breast milk is the optimal nutrition throughout an infant's first year of life. Avoids display or distribution of materials which promote human milk substitutes.
• Supports co-workers who are breastfeeding.
• Performs other duties related to the WIC Program services as assigned by the WIC Director.

QUALIFICATION REQUIREMENTS

EDUCATION

• One (1) year of college education with an emphasis in Business.

LICENSE/CERTIFICATION:

• Possess a valid Driver's License.

PRIOR EXPERIENCE:

• One (1) year work experience in an administrative assistant position; or
• Two (2) years of work experience as an administrative assistant in a similar environment may substitute for education upon management approval.
• Use of Microsoft Word and Excel software applications required.
• Prior cash handling or fiscal responsibilities required.
• Previous experience in inventory, stock ordering, and receiving procedures preferred.
• Previous accounting and clerical work preferred.

SKILLS

• Customer-service oriented
• Able to handle multiple tasks simultaneously

The pay range for this non-exempt position starts at $25.28 an hour. Our salary ranges are dependent on knowledge, skills, and experience.

In addition, our comprehensive benefits package for regular status employees includes:

• Medical, Dental, and Vision insurance with low premium cost
• Paid time off and paid holidays
• 401k plan with matching contribution
• Educational Assistance
• Employee discounts and more!