Workplace Coordinator - Addison Group

Job Title: Workplace Coordinator

Location (city, state): Chicago, IL

Industry: Food Industry

Pay: $28-33/hr

About Our Client:

Our Client is a major player in the food industry with a portfolio of globally recognized brands such as The Laughing Cow®, Babybel®, Boursin®, and more. They are dedicated to providing healthier and responsible food options and operate in over 120 countries.

Job Description:

The Workplace Coordinator is responsible for ensuring the smooth operation of daily office activities and providing support to staff and guests. This role includes managing the front desk, overseeing café operations, coordinating meetings, and assisting with office functions. The ideal candidate will be highly organized, proactive, and possess excellent communication skills.

Key Responsibilities:

• Front Desk Management: Serve as the first point of contact for visitors, answering phones, and greeting guests.
• Café Operations: Maintain cleanliness, stock supplies, and manage the kitchen area.
• Meeting Coordination: Schedule and manage logistics for internal meetings and conference room bookings.
• Travel and Expenses: Assist with travel arrangements and process expense reports.
• Catering and Events: Order and coordinate catering for meetings and events.
• Emergency Response and Safety: Participate in emergency response and safety procedures.
• Office Support: Assist with onboarding, desk setup, and general office support.

Qualifications:

• 4-7 years of workplace experience.
• Strong customer service skills with a "white glove" approach.
• Professional demeanor and ability to handle feedback.
• Open to candidates with or without a degree.
• Must have a "just do it" attitude and be willing to handle various tasks, including cleaning up after others in the café.

Additional Details:

• Hybrid Schedule: In-office Monday-Thursday, remote on Fridays.
• Reports to a manager who sets expectations and empowers employees to take ownership of tasks.
• Strong partnership with other Executive Assistants.
• Start Date: October 7th
• Contract to hire position.
• Hours: 8:00 AM - 5:00 PM (with a paid 30-minute lunch).

Perks:

• Opportunity for permanent employment.
• Non-exempt role with a 5% bonus potential.
• Hybrid work schedule.
• Business professional dress code.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.