Workplace Coordinator - Part-time - Addison Group

Job Title: Part-Time Workplace Coordinator

Location: San Francisco, CA

Payrate: $25-30 /hour

About the Company:

Our client, a dynamic, fast-growing tech company based in the heart of San Francisco, is looking for a Workplace Coordinator on a part-time basis. This role will help ensure our office runs smoothly and remains a comfortable, productive environment for our team.

Position Overview:

As the Part-Time Workplace Coordinator, you will be the face of the office and play a key role in maintaining a positive and efficient work environment. This role is essential in supporting our day-to-day office operations, creating an inviting atmosphere for employees and visitors, and ensuring the facilities are well-maintained. You will work closely with the Workplace Manager and various departments to facilitate office needs and help enhance the overall employee experience.

Key Responsibilities:

• Front Desk Management:
  • Greet and assist visitors, ensuring a positive first impression.
  • Handle incoming and outgoing mail, deliveries, and couriers.
  • Maintain office security by following safety procedures and controlling access.
• Office Operations & Maintenance:
  • Oversee daily cleanliness and organization of the office (common areas, meeting rooms, kitchen).
  • Coordinate with cleaning staff and vendors to ensure regular maintenance and restocking of office supplies.
  • Monitor and report any facility issues (e.g., HVAC, lighting, equipment) and arrange for repairs as needed.
  • Manage access cards and building security systems for employees and guests.
• Workplace Experience:
  • Assist with the setup and breakdown of events, meetings, and company activities.
  • Organize and maintain a welcoming and efficient workspace for employees (e.g., furniture arrangements, workstation setup).
  • Ensure the office is stocked with snacks, beverages, and other amenities that contribute to employee well-being.
• Vendor & Service Management:
  • Liaise with external vendors, such as cleaning services, office supplies, catering, and building management.
  • Ensure timely and cost-effective delivery of goods and services.
• Administrative Support:
  • Assist with ad-hoc administrative tasks, including document organization, meeting coordination, and invoice processing.
  • Support the Office Manager in budgeting for office supplies and facility-related expenses.

Qualifications:

• 2+ years of experience in a similar role (office management, facilities, or hospitality is a plus).
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to multitask and handle a variety of requests in a fast-paced environment.
• Proficiency with Google Workspace (Gmail, Drive, Calendar) and office management tools.
• Knowledge of safety and building regulations is a plus.

Work Hours:

• This is a part-time position with an estimated schedule of 20-25 hours per week.
• Flexibility in working hours is a plus, particularly around events or office needs.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.