Workplace Services Coordinator - Jones Lang LaSalle Incorporated

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Workplace Services Coordinator -  JLL/Genentech, Oceanside

Job Summary

The Workplace services coordinator will report into the Workplace Services Program Manager and support client customer satisfaction for services, which may include but is not limited to GMP & non-GMP cleaning/custodial, landscaping, solid waste & recycling, pest control, mailroom operations and site event coordination.

The coordinator will strive towards supporting of innovation of services offered; assist with lowering cost of delivery, and work with suppliers to integrate the service into operations while dramatically enhancing the customer experience. The coordinator will also support the services effectiveness in quality assurance programs & audits, and drive towards a higher level of cleanliness as well as meet or exceed scoring metrics as stipulated in both Client and Vendor contracts in a GMP environment.

Essential Duties:

• Primary responsibility is to coordinate & assist in facilitating Workplace services activities that includes but not limited to building and facility maintenance and JLL subcontractor management programs in a GxP environment by ensuring all service activities and documentation is complaint with good documentation practices (GDP), quality compliance requirements, and applicable standard operating procedures.
• Responsible for assisting and coordination of maintenance activities regarding to pest control, ground maintenance (landscape & hardscape), waste management (recycling, domestic/sanitary/universal waste, compactor maintenance, etc.), mailroom services, site events logistics and facilities support services.
• Responsible for alerting JLL site management of any unsafety condition or behavior and promote safety culture in all maintenance activities including subcontractors, suppliers and visitors.
• Support EHS team to fully comply with all EHS programs requirements and assist with any technical issues arising from an incident, near miss, good catch, investigation or other circumstances which require building and facility maintenance expertise.
• Comply with all GMP and Non-GMP requirements of the client contract and meet or exceed key compliance requirements.
• Perform critical scheduling and coordination of maintenance soft services in conjunction with Workplace Services Program Manager, area managers, hard services supervisor and maintenance planners for fit and finish work scope, plus attend to critical work and complete closure within the require specified time.
• Responsible for supporting daily, weekly and monthly audits in all areas including the GMP environment
• Ensure compliance of all regulatory laws and guidelines are met in accordance to their SOP’s as they relate to the work being scheduled by maintaining JLLs practices across all maintenance activities to meet client and authority having jurisdiction (AHJ) compliance requirements.
• Participate and ensure that JLL services and activities are compliant with the client contract.
• Perform onboarding activities for vendors performing work in a cGMP environment.
• Deliver technical competency and adherence to site procedures and policies (where applicable).
• Support Business Continuity Planning activities and participate as a key team member in responses to emergency situations.
• Ensure client satisfaction with delivery of facility management services and provide support in monitoring and increasing customer satisfaction.
• Perform other duties as required.

Qualifications:

• High School Diploma or GED.
• Preferred BA/BS in Sciences, related discipline or equivalent facilities experience and training.
• Have 2-5 years of technical and coordination experience in all aspects of soft services activities and applications. 
• Experience in Pharma, Biotech or similar life science sector that are governed in GMP regulations, systems and processes.
• Comprehensive knowledge of Computerized Maintenance Management System (CMMS) SAP preferred.
• Excellent computer skills, including a working knowledge of Word, Excel, and MS Project
• Knowledge of GXP and GDP procedures.
• Knowledge of Planning & Scheduling methodologies.
• Proven record of excellent internal and external customer service.
• Ability to work in a fast-paced, demanding environment and master new skill sets quickly.
• Ability to manage multiple operational matters on a daily basis.
• Excellent verbal and written communication skills.
• Advanced computer and office software skills.

Physical work requirements and work conditions

• Must be able to adequately perform required job functions. This includes being able to lift, bend and move in such a way as to perform job tasks in a safe and approved manner. 
• Ability to lift 50 lbs.

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –OCEANSIDE, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.