Workplace Strategist | Space Planner | Project Manager- Falls Church, VA. - Aleto, Inc.

Job Title: Workplace Strategist | Space Planner | Project Manager

Job Type: Full-Time/Exempt

Location: Hybrid, HQ Falls Church, VA 1-2 days/week

Compensation/Salary: $117,500-127,500 DOE

Authorization Status: Must be Authorized to Work in the U.S

Clearance Requirements: Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)

About Aleto

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications. 

We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.

We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors. 
 

Our Mission, Vision, and Purpose:

• Aleto is committed to helping federal agencies improve their workspaces. 
• We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making. 
• Our purpose is to enhance your workspaces with our innovations while maintaining your trust with dependable, responsible, and high-quality service. 

We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.

We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k) with employer match. 

We are proud to employ a group of experts from diverse backgrounds. We recognize that recent studies show those from underrepresented groups are less likely to apply to roles if they don't meet 100% of the qualifications. We are committed to building an inclusive culture, and encourage you to leap with confidence and apply--you may be exactly who we've been looking for.
 

Aleto is an Equal Opportunity Employer.

What We Are Looking For:

Aleto Inc. is seeking to hire a Workplace Strategist, Space Planner, and Project Manager. at one of its Government Client’s sites in Falls Church, VA will develop furniture acquisition documentation within contract vehicles such as GSA schedules, Blanket Purchase Agreements (BPAs), or full and open competition. We are seeking a highly skilled and dynamic individual to fill the role of Workplace Strategist, Space Planner, and Project Manager. This role combines expertise in workplace strategy, space planning, and project management to create and implement innovative, efficient, and effective workplace environments. The ideal candidate will have a keen eye for design, strong project management skills, and a deep understanding of how space impacts organizational productivity and employee satisfaction.

Interview Process

If you are selected for an interview, you’ll be contacted for an interview through Google Meet or by telephone. The process averages 3 weeks from initial contact to interview. After all candidates are interviewed, Aleto will notify you of your application status. 

If an offer is extended, the start date is determined by availability and the amount of time it takes for the government background clearance process (depending on the client). 
 

Workplace Strategist | Space Planner | Project Manager-Essential Job Duties  

Duties include the following.  Other duties may be assigned. 

• Apply analytical techniques in the evaluation of acquisitions in compliance with statutory and regulatory requirements. 
• Performs fair and reasonableness assessments of price and technical acceptability of vendor technical proposals.
• Develop and maintain trust with the client and the team to provide excellent real property and master planning and analysis support.
• Display an in-depth understanding of both sides of the acquisition and contract lifecycle. 
• Understand IDIQs, BPAs, sole source procurements, and GWACs.
• Understand furniture concepts and design intent drawings. 
• Can translate the content of drawings into narratives for scope of work and performance works statement documents.
• Assist in planning and preparing acquisition packages for furniture and equipment provisioning as well as transition and relocation services.
• Manage multiple projects in parallel and have full command of the scope of work in the acquisition packages. 
• Assists the client in enforcing the terms of awarded acquisition actions.
• Propose standardization across new and re-used equipment.
• Assemble cut sheets and associated documentation. 
• Collect manufacturer’s warranties and instructions as part of the acquisition.
• Provide logistical support and contract management support.
• Accomplish all tasks appropriately assigned or requested.

Workplace Strategy:

• Develop and implement comprehensive workplace strategies that align with the client’s goals and objectives.
• Analyze current workplace performance using varied methodologies and recommend improvements to enhance productivity, employee satisfaction, and operational efficiency.
• Stay informed about industry trends, best practices, and technological advancements to incorporate into workplace strategies.

Space Planning:

• Conduct space needs assessments and develop space planning solutions that optimize the use of office space.
• Create detailed space plans, including layout designs, furniture arrangements, and workflow optimization.
• Collaborate with architects, designers, and contractors to ensure that space plans are executed accurately and efficiently.

Project Management:

• Lead and manage workplace-related projects from inception to completion, including office relocations, renovations, and new construction.
• Collaborate to develop project plans, including timelines, budgets, and resource allocation.
• Coordinate with cross-functional teams, vendors, and stakeholders to ensure project objectives are met.
• Monitor project progress, resolve issues, and manage risks to ensure successful project delivery.

Stakeholder Engagement:

• Communicate effectively with stakeholders to understand their needs and expectations.
• Provide regular updates and reports on project status, milestones, and outcomes.
• Facilitate meetings and presentations to gather input and provide recommendations.

Compliance and Safety:

• Ensure that all space planning and workplace strategies comply with relevant regulations, codes, and safety standards.
• Implement practices that promote a safe and healthy work environment.

ALETO JOB DUTIES

• Compliance with all Aleto processes, standards, and guidelines including utilizing the employee and intranet platforms, entering time daily, submitting expense reports, providing monthly progress reports, etc.
• Participate in recurring performance development meetings with your Aleto manager to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.
• Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture. 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

Qualifications/Education/Experience:

• U.S. Citizenship
• Must be able to obtain a Public Trust Security Clearance
• Familiarity with government contracted work & government client support, DOD work preferred
• Bachelor’s degree in Architecture, Interior Design, Urban Planning, Facilities Management, or a related field. Master’s degree is a plus.
• Extensive professional experience in workforce planning, strategic planning, and layout & design of large-scale, multi-building complexes/campuses
• Professional certification (e.g., LEED, PMP) is a plus.
• Proven experience (typically 5 years) in workplace strategy, space planning, and project management.
• Strong understanding of workplace design principles, space optimization, and project management methodologies.
• Understanding of design and space planning software (e.g., AutoCAD, Revit, SketchUp).
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple projects simultaneously and work under tight deadlines.
• Strong problem-solving skills and attention to detail.
• Knowledge of furniture fixtures and equipment presentation materials. Past experience with a furniture dealer is a plus
• Systems furniture for government and/or medical offices; Highly proficient reader of plans/blueprints
• Proven track record of success supporting federal clients preferred
• Proven track record of developing and delivering commercial interiors for the federal government in both owned and leased buildings
• Budgeting/reporting; Contract negotiation experience

Technological Skills:

• Proficient in Microsoft Office, PowerPoint, and Excel mastery and ability to present off of these mediums is an absolute must
• The ability to learn, comprehend, and analyze data and reports from IWMS systems (IE Archibus, FM Systems) preferred 

Required Knowledge and Skills:

• Excellent written and verbal communication skills, comfortable presenting to executive personnel
• Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs
• Highly developed interpersonal and customer relationship and management skills
• Professional demeanor, strong work ethic, discrete, resourceful, and able to maintain confidentiality
• Ability to communicate with a variety of people, both internal and external
• Ability to work collaboratively in a team environment
• Ability to follow through on work independently, on time, and budget
• Detail-oriented
• Excellent time management and organizational skills
• Excellent customer service skills

Other:

• Occasional travel as needed (up to 1 week once a month)
• Highest level of integrity managing confidential information

What We Offer: Benefits and Perks

At Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employee’s well-being and total rewards package while practicing our core value of Stewardship. 

Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week:  

• Medical, Vision and Dental Insurance:

Single, single-plus-one-dependent, or family medical, vision, and dental insurance plans. 

• Pre-Tax Savings Accounts

The option to enroll in an HSA or FSA depending on elected medical insurance coverage. Dependent Care FSAs are also available. 

• Disability Insurance: 

Company-paid short-term and long-term disability insurance.

• Life Insurance:

Company-paid life insurance coverage. 

• Paid Time Off:

Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year. 

• Retirement Plan:

Aleto offers full-time employees a 401(k) qualified retirement plan. The company will match 100% of the first 3% of the employee contribution, then match 50% of the next one-percent match of their contribution to the plan for a total of a 4% employer contribution.

• Professional Development 

After 6 months of employment with Aleto, employees are eligible to apply for education reimbursement under Aleto’s Education Reimbursement Program. The program offers up to $5,250 of reimbursement per year for job-related training to help employees stay updated on key skills and competencies related to the demands of their industry and professions.

Environment and Physical Conditions 

While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer.  The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

If you have questions or need additional assistance please contact us at talent@aletoconsulting.com

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