WVU-Surgical Scheduler-Administrative Assistant, Orthopaedics -8986 (JR24-49029) - West Virginia University Hospitals, Inc.
Morgantown, WV
About the Job
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Coordinates all master clinical and administrative schedules for inpatient (OR) and outpatient (clinic) volume for physician, resident, and clinical support staff. Monitors and notifies all parties involved regarding time changes and schedules. Coordinates pre-admission and ancillary testing done in department. Coordinates and schedules elective and emergent surgeries. Independently performs a wide range of administrative duties, support and coordination of administrative, clinical, educational and research activities in a rapidly changing environment. Leads, coordinates and has direct responsibility for a wide variety of projects related to clinical, administrative, research and educational activities on behalf of the department faculty, division chiefs, residents and APPs.
MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. High School or equivalent level of education and two years medical office experience OR Associate's Degree andone year medical office experience OR Bachelors' Degree in Business Administration, Healthcare Administration or related field.
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Responsible for master clinic and OR scheduling. Reviews schedules: adds and deletes clinics. Monitors all physicians, residents clinical support staff schedules. Ensures monthly call schedule is maintained. Schedules staff and operating rooms based on physicians schedules. Reschedules patients due to overbooked or canceled clinics. Reconciles conflicting assignments.
2. Coordinates specialty clinics as needed, working closely with clinic manager to ensure proper scheduling, staffing and processes.
3. Responsible for all department elective and emergent surgery scheduling. Assists in scheduling urgent and emergent surgeries.
4. Schedules surgeries in operating rooms, clinic treatment rooms, Cancer Center and outreach facilities. Continuously monitor and review length of specific procedure with specific surgeon to ensure optimal utilization of OR time.
5. Schedules all pre-admission testing for cases. Coordinates all pre-operative, post-operative and ancillary testing needed prior to surgery.
6. Communicates information regarding upcoming surgical procedures to patients, families and referring providers within scope of knowledge.
7. Arranges pre-certification and authorization with third party payers... For full info follow application link.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
Please view Equal Employment Opportunity Posters provided by OFCCP here.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Coordinates all master clinical and administrative schedules for inpatient (OR) and outpatient (clinic) volume for physician, resident, and clinical support staff. Monitors and notifies all parties involved regarding time changes and schedules. Coordinates pre-admission and ancillary testing done in department. Coordinates and schedules elective and emergent surgeries. Independently performs a wide range of administrative duties, support and coordination of administrative, clinical, educational and research activities in a rapidly changing environment. Leads, coordinates and has direct responsibility for a wide variety of projects related to clinical, administrative, research and educational activities on behalf of the department faculty, division chiefs, residents and APPs.
MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. High School or equivalent level of education and two years medical office experience OR Associate's Degree andone year medical office experience OR Bachelors' Degree in Business Administration, Healthcare Administration or related field.
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Responsible for master clinic and OR scheduling. Reviews schedules: adds and deletes clinics. Monitors all physicians, residents clinical support staff schedules. Ensures monthly call schedule is maintained. Schedules staff and operating rooms based on physicians schedules. Reschedules patients due to overbooked or canceled clinics. Reconciles conflicting assignments.
2. Coordinates specialty clinics as needed, working closely with clinic manager to ensure proper scheduling, staffing and processes.
3. Responsible for all department elective and emergent surgery scheduling. Assists in scheduling urgent and emergent surgeries.
4. Schedules surgeries in operating rooms, clinic treatment rooms, Cancer Center and outreach facilities. Continuously monitor and review length of specific procedure with specific surgeon to ensure optimal utilization of OR time.
5. Schedules all pre-admission testing for cases. Coordinates all pre-operative, post-operative and ancillary testing needed prior to surgery.
6. Communicates information regarding upcoming surgical procedures to patients, families and referring providers within scope of knowledge.
7. Arranges pre-certification and authorization with third party payers... For full info follow application link.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
Please view Equal Employment Opportunity Posters provided by OFCCP here.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Source : West Virginia University Hospitals, Inc.