Youth Arts Academy Program Director - Boys & Girls Club of Northwest San Diego

Rock Bands! Private Music Lessons! Building the self-esteem of talented youth! Sound enticing? Our Youth Arts Academy is seeking a standout individual to lead the program with inspiration and creativity! Being part of Boys & Girls Clubs of Northwest San Diego, this Program Director’s background would include at least this combination of experience and education: 

· At least 2 years in a manager/supervisory role 

· At least 2 years working in a youth-services organization 

· Bachelor's degree in the music, business, or other related field, or some combination of the above work experience and education. 

TO APPLY, PLEASE SEND BOTH A COVER LETTER AND RESUME- DESCRIBING WHY YOU ARE INTERESTED IN THIS POSITION AND HOW YOU WOULD BE SUCCESSFUL. 

This position is an in-person role - Mon- Fri, 9:30am- 6:00pm (the position is flexible in how to manage that schedule, so long as the Program Director is available in the early evening to be able to meet with and get to know the parents). The role is also FULL-TIME WITH BENEFITS...and oh do we have an AMAZING BENEFITS PACKAGE!!! After a 30-day/1st-of-the-next-month waiting period, you become eligible for these benefits: Medical, dental, vision, life insurance, Employee Assistance Program, Long-Term Disability, Flexible Spending Account, Voluntary Supplemental Insurance, 13 paid Holidays, 15 days accrued vacation over 12 months, sick time, legal services, Identity Theft monitoring, and Pet Care Insurance! Also, 401k is available after 1 year, with an employer match at 100% up to 5%!! 

What is Youth Arts Academy all about? Youth Arts Academy (YAA) offers private music lessons and rock band classes, with the potential to offer dance and theater depending on the experience and background of the individual coming into this job. You can check out more details here on our website: https://www.youthartsacademysd.org/ 

What does the YAA Program Director do? This role ensures that youth ages 5-18 have access to a myriad of quality programs designed to stimulate growth and creativity while expressing themselves through music. Sounds cool, doesn't it?! And wait until you see these talented youth perform! WOW! 

Under the supervision of the Chief Operating Officer, the YAA Program Director is responsible for managing the day-to-day operations of YAA. This includes planning, marketing, recruiting, implementing, supervising and evaluating YAA programs. Your primary focus would be on maintaining membership levels and supervising staff, driving effective service delivery while growing community involvement, managing budgetary constraints, and developing fundraising opportunities. 

For more details of the day-to-day workings of the job, take a look through this list: 

Program Management & Leadership 

1. In keeping with the Formula for Impact objectives, oversees the daily operations all YAA programs, including private lessons, rock and jazz bands, theatre, dance, and visual arts. 

2. Develop, implement, and evaluate program activities, ensuring they align with youth development goals and the mission of the organization. 

3. Manage and coordinate events, services, performances, and summer/school break camps. 

4. Lead and supervise a team of 5-10 music instructors, including hiring, training, and conducting regular check-ins. 

5. Develop and implement new arts and music programs to expand offerings. 

6. Use data analytics to monitor program participation, retention rates, and student progress, providing regular reports to leadership. 

7. Plan and organize an annual calendar of events, including recitals, showcases, and performances. 

8. Collaborate with Boys & Girls Clubs of Northwest San Diego’s leadership on long-term strategic planning for the growth and sustainability of the Youth Arts Academy. 

9. Create and maintain detailed records of student progress, including achievements in performances, awards, and scholarships, for reporting and marketing purposes. 

Budgeting & Resource Management 

1. Manage the YAA budget, including developing annual budgets, providing financial projections, and attending monthly budget meetings with senior leadership. 

2. Track monthly scholarships and ensure financial resources are utilized effectively. 

3. Maintain an accurate inventory of all music equipment. 

4. Procure new equipment when necessary (purchases and/or donations). 

5. Decide when and how to sell unused or unnecessary equipment. 

6. Work with Boys & Girls Clubs’ facilities team to ensure all classrooms, rehearsal spaces, and performance venues are properly maintained and equipped. 

Marketing & Community Outreach 

1. Increase program visibility through marketing strategies, including maintaining the YAA website and social media platforms (Facebook, Instagram, YouTube). 

2. Create and distribute monthly newsletters and promotional materials. 

3. Foster collaborations with local schools, music teachers, and community stakeholders to support and advance the YAA mission. 

4. Represent the Youth Arts Academy at community events, festivals, and school fairs to increase visibility and recruit new students. 

Student & Member Engagement 

1. Coordinate communication with parents/guardians regarding student progress, upcoming events, and program policies. 

2. Oversee the Student Advisory Board, guiding volunteers in organizing community events. 

3. Promote and stimulate participation in YAA programs by engaging new members, conducting orientations, and fostering a supportive environment. 

4. Utilize the designated registration system (TRAX Solutions) to manage billing, registrations, and reporting effectively and accurately. 

Fundraising & Development 

1. Plan, organize, and manage the annual fundraiser, "Commotion," and assist with other large-scale events. 

2. Identify and build relationships with local businesses and corporations to secure sponsorships for events, scholarships, or specific programs within the Youth Arts Academy. 

3. Collaborate with local businesses and community members to secure in-kind donations, such as equipment, supplies, or services, to reduce program costs and support special events. 

4. Collaborate with grant writers to identify and apply for relevant funding opportunities. 

Professional Development & Staff Training 

1. Lead annual staff training and team-building sessions, promoting input from music instructors to enhance programming. 

2. Research and recommend external workshops, webinars, or conferences that align with the staff’s professional growth and the goals of the Youth Arts Academy. 

3. Conduct regular one-on-one feedback sessions with staff to support their teaching effectiveness, classroom management, and professional goals. 

Minimum Qualifications 

Education 

• Bachelor's Degree in music, business, the arts, or some other related field. 

Experience 

• Minimum of 2-3 years’ demonstrated experience or equivalent in related field working at a manager level in a youth-service organization. Demonstrated experience in non-profit organization and knowledge of music programs highly desirable. Combination of education and related experience applicable. 
  • Prior supervisory experience required. 
  • Must have or be able to obtain a valid CA driver’s license and insurable driving record. 
  • Must have or be available to obtain CPR and First Aid certification (will provide training). 
  • Successful completion of pre-employment drug screening and background clearance. 
  • Demonstrated ability to effectively organize and schedule a calendar of events. 
  • Knowledge of youth development, music programs. 
  • Strong oral and written communication skills; in person, over the phone, and via e-mail. 
  • Communicate effectively with youth, parents, staff, and volunteers. 
  • Self-starter with excellent organizational skills and a good sense of prioritizing, time management, and follow through. 
  • Relationship building and teamwork skills. 

Boys & Girls Clubs of Northwest San Diego is an equal employment opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, or any other characteristic protected by law.

The Club is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available person in every job. Club policy prohibits discrimination on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, pregnancy, childbirth or related medical condition, religious creed, physical disability, mental disability, age, medical condition (cancer), marital status, veteran status, sexual orientation, genetic information, or any other characteristic protected by federal, state or local law.

The Club is committed to providing equal opportunities and complying with applicable laws. This commitment applies to everyone involved in the operations of the Club. Our team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. We are committed to preventing and correcting unlawful discrimination by any employee, supervisor, co-worker, client or customer or anyone else you may encounter in the course of your work.

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Drug screening and a background check is required upon hire.

All BGCNWSD Employees must be fully vaccinated against COVID-19 with vaccination record submitted to HR at time of hire.
All BGCNWSD Employees must pass DOJ LiveScan fingerprinting & LexisNexis federal criminal and sex-offender background check, pre-employment drug screening, and TB testing. For the safety of our members and staff, convictions of any violent crimes, offenses related to drugs, or crimes against a child will disqualify candidates for employment at Boys & Girls Clubs of Northwest San Diego.

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